Process for the Management of Air Traffic Controllers Licences, Εdition_2_ 21022013

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Process for the Management of

Air Traffic Controllers Licences

Edition Number : 2.0

Edition Date : 21.2.2013

Status : approved


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DOCUMENT IDENTIFICATION SHEET

DOCUMENT DESCRIPTION

Document Title

Process for the Management of ATCO Licences

PROGRAMME REFERENCE INDEX:EDITION: 2.0

EDITION DATE: 21 .2.2013

Abstract

This Process has the purpose of supporting the implementation of the Commission Regulation 805/2011 of 10

August 2011 laying down detailed rules for air traffic controllers licences and certain certificates pursuant to

Regulation (EC) No 216/2008 of the European Parliament and of the Council and has been developed for the

management of the Air Traffic Contollers licences in the Hellenic Republic

Keywords

ATCO ANSP HANSA AIR TRAFFIC CONTROLLER LICENCE RATING

ENDORSEMENT COMPETENCE UTP

EC.805/2011

AUTHOR/ CONTACT

PERSON:

M. Hadjichristodoulou TEL: 210-898 4105

UNIT:HUMAN & ECONOMIC RESOURCES SECTION

DOCUMENT STATUS AND TYPE

STATUS CLASSIFICATION

Working Draft General Public

Draft EATMP

Proposed Issue Restricted

Released Issue

ELECTRONIC BACKUP

INTERNAL REFERENCE NAME:

HOST SYSTEM MEDIA SOFTWARE

Type: MS WORD 2007

Media Identification:


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Procedure for the Management of Air Traffic Controllers Licences by HANSA Page 4 of 18

Document Change Record

The following table records the complete history of the successive editions of the present document

Edition number Edition date Reason for change Pages affected

2.0 21.2.2013 Update 13


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TABLE OF CONTENTS PAGE

HANSA PROCESS for the Management of Air Traffic Controllers Licences ........................................................................... 1

DOCUMENT CHARACTERISTICS ............................................................................................................................................. 2

DOCUMENT APPROVAL ......................................................................................................................................................... 3

Table of Contents .................................................................................................................................................................. 4

Annexes 6

Annex I: APPLICATION FORMS 6

1. OBJECTIVE 7

2. DEFINITIONS, terms and clarifications 7

3. SCOPE AND APPLICABILITY 10

4. GENERAL 10

5. APPLICATION for and issue of licences, ratings and endorsements 10

6. APPLICATION FOR GRANTING A STUDENT ATCO LICENCE 10

7. APPLICATION FOR GRANTING AN ATCO LICENCE 11

8. APPLICATION FOR INSTRUCTOR ENDORsEMENT 11

9. APPLICATION FOR EXAMINER LICENCE ENDORSEMENT 12

10. APPLICATION FOR COMPETENCE ASSESSOR ENDORSEMENT 12

11. APPLICATION FOR SUPERVISOR LICENCE ENDORSEMENT 12

12. APPLICATION FOR LANGUAGE ENDORSEMENT 12

13. RENEWAL OF THE ATCO LICENCE 13

14. ISSUE OF A STUDENT ATCO LICENCE 13

15. ISSUE OF AN ATCO LICENCE 13

16. ISSUE OF AN ADDITIONAL RATING AND/OR RATING ENDORSEMENT 13

17. ISSUE OF A UNIT ENDORSEMENT FOR ADDITIONAL OPERATIONAL POSITIONS OR SECTORS 14

18. MONITORING MAINTAINANCE OF RATINGS AND ENDORSEMENTS 14

19. RE-ISSUING OF A STUDENT ATCO LICENCE OR AN ATCO LICENCE 14

20. SUSPENSION AND REVOCATION OF LICENCES ,RATINGS AND ENDORSEMENTS 14

21. Exercise of the privileges of licences 16

22. DISCLOSURE OF INFORMATION 16

23. RECOGNITION OF LICENCES 16

24. RECORD KEEPING 17

Annex I: APPLICATION FORMS 18

/1/2012 18

/2/2012 18

/3/2012 - -

- 18 /4/2012 18


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ANNEXES

ANNEX I: APPLICATION FORMS

I. : /1/2012

II. : /2/2012

III. : /3/2012 - - -

IV. : /4/2012

V. /1/2013 B

VI. /2/2013 B


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Procedure for the Management of Air Traffic Controllers Licences by HANSA Page 7 of 181. OBJECTIVEThe objective of this process is to set out the detailed requirements for the management of Student Air TrafficController Licence and Air Traffic Controller Licence in accordance with Commission Regulation 805/2011 on aCommunity Air Traffic Controller Licence.

2. DEFINITIONS, TERMS AND CLARIFICATIONSAIR TRAFFIC CONTROLLER LICENSING DATABASE

the Licensing Database developed by HANSA personnel.AIR TRAFFIC CONTROLLER LICENCE

Holders of an air traffic controller licence shall be authorised to provide air traffic control services in accordancewith the ratings and endorsements in their licence.The air traffic controller licence shall be validated by the inclusion of one or more ratings and the relevant rating,unit and language endorsements for which training was successfully completed.ASSESSMENT

The process for making judgments about performanceATCO TRAINING

means the entirety of theoretical courses, practical exercises, including simulation and on-the-job trainingrequired in order to acquire and maintain the skills to deliver safe, high quality air traffic control services; it

consists of:(a) initial training, providing basic and rating training, leading to the grant of a student licence,(b) unit training, including transitional training prior to on- the-job training and on-the-job training, leading to thegrant of an air traffic controller licence,(c) continuation training, keeping the endorsements of the licence valid,(d) training of on-the-job training instructors, leading to the grant of the instructor endorsement,(e) training of licence holders entitled to act as competence examiners and/or competence assessors inaccordance with Article 24;COMPETENCE ASSESSOR LICENCE ENDORSEMENT

is the entitlement of valid licence holders to act as Competence Examiners or Competence Assessors for unit andcontinuation training.Qualifications of the Assessors are indicated in detail in the approved by HANSA Unit Competence Scheme

HANSA shall approve the licence holders who are entitled to act as competence examiners or competenceassessors for unit and continuation training.VALIDITY OF A COMPETENCE ASSESSOR ENDORSEMENT

The Competence Assessor endorsement shall be valid for a renewable period of three years.EXAMINER LICENCE ENDORSEMENT

means the entitlement of valid licence holders to act as Competence Examiners or Competence Assessors for unitand continuation training and permits the holder to carry out examinations in the operational environment forwhich the rating is issued.There are two types of examiner, as follows:a) Unit ATC Examiners take part in rating and unit endorsement examinations; andb) Unit Competence Examiners assess controllers for ongoing competence for the renewal of unit endorsements.Qualifications of the examiners are indicated in detail in the approved by HANSA Unit Competence Scheme.

VALIDITY OF AN EXAMINER ENDORSEMENTThe Examiner endorsement shall be valid for a renewable period of three years.HANSA

The Hellenic Air Navigation Supervisory AuthorityICAO LOCATION INDICATOR

four-letter code group formulated in accordance with rules prescribed by ICAO in its manual DOC 7910 andassigned to the location of an aeronautical fixed station;INSTRUCTOR LICENCE ENDORSEMENT

indicates the competence of the holder to provide on-the-job training instruction. Holders of an OJTI licenceendorsement are authorised for supervision at a working position for areas covered by a valid unit endorsement .1. Holders of an instructor endorsement shall be authorised to provide on-the-job training and supervision at aworking position for areas covered by a valid unit endorsement.

2. Applicants for the issue of an instructor endorsement shall:(a) hold an air traffic controller licence;(b) have exercised the privileges of an air traffic controller licence for an immediately preceding period of at least


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Procedure for the Management of Air Traffic Controllers Licences by HANSA Page 8 of 18(c) have successfully completed an approved on-the-job training instructor course during which the requiredknowledge and pedagogical skills were assessed through appropriate examinations.Qualifications for the OJTI Instructors are indicated in detail in the approved by HANSA Unit Competence Scheme.VALIDITY OF AN INSTRUCTOR ENDORSEMENT

The instructor endorsement shall be valid for a renewable period of three years.LANGUAGE ENDORSEMENT

means the authorisation entered on and forming part of a licence, indicating the language proficiency of theholder;LICENCE

means a certificate, by whatever name it may be known, issued and endorsed in accordance with CommissionRegulation entitling its lawful holder to provide air traffic control services in accordance with the ratings andendorsements contained therein;MEDICAL CERTIFICATE

The issuing of medical certificates shall be consistent with the provisions of Annex I to the Chicago Convention onInternational Civil Aviation and the Requirements for European Class 3 Medical Certification of Air TrafficControllers laid down by Eurocontrol.Medical certificates shall be issued by Aviation Medical Examiners (AME) or Aero Medical Centres (AMC)approved by HANSA. For an updated list consult with HANSA.VALIDITY OF M EDICAL CERTIFICATES

1. Medical certificates shall be valid for a period of:

(a) 24 months until the air traffic controller reaches the age of 40;(b) 12 months after the age of 40.2. The periods referred to in paragraph 1 shall be calculated from the date of the medical examination in the caseof initial issue and renewal of a medical certificate, and from the expiry date of the previous medical certificate inthe case of revalidation.3. Examinations for the revalidation of a medical certificate may be undertaken up to 30 days prior to the expirydate of the medical certificate.4. If the air traffic controller does not undergo an examination for the revalidation within 30 days after the dateon which the certificate expires, a new licence application shall be required.5. The medical certificate may be limited, suspended or revoked at any time if the medical condition of the holderso requires.REDUCED MEDICAL FITNESS

1. Licence holders shall:(a) not exercise the privileges of their licence at any time when they are aware of any decrease in their medicalfitness which might render them unable to safely exercise the privileges of the licence;(b) notify the relevant air navigation service provider that they are becoming aware of any decrease in medicalfitness or are under the influence of any psychoactive substance or medicine which might render them unable tosafely exercise the privileges of the licence.2. Air navigation service providers shall establish procedures to manage the operational impact of cases ofreduced medical fitness and inform HANSA when a licence holder has been assessed as medically unfit.The procedures referred to in paragraph (2) shall be approved by HANSA.RATING

means the authorisation on, or associated with a licence and forming part thereof, stating specific conditions,privileges or limitations pertaining to such licence;AIR TRAFFIC CONTROLLER RATINGS

1. Licences shall contain one or more of the following ratings in order to indicate the type of service which thelicence holder is authorised to provide:(a) Aerodrome Control Visual (ADV) rating, which shall indicate that the holder of the licence is competent toprovide an air traffic control service to aerodrome traffic at an aerodrome that has no published instrumentapproach or departure procedures;(b) Aerodrome Control Instrument (ADI) rating, which shall indicate that the holder of the licence is competent toprovide an air traffic control service to aerodrome traffic at an aerodrome that has published instrumentapproach or departure procedures and shall be accompanied by at least one of the rating endorsementsdescribed in Article 11(1);(c) Approach Control Procedural (APP) rating, which shall indicate that the holder of the licence is competent toprovide an air traffic control service to arriving, departing or transiting aircraft without the use of surveillanceequipment;

(d) Approach Control Surveillance (APS) rating, which shall indicate that the holder of the licence is competent toprovide an air traffic control service to arriving, departing or transiting aircraft with the use of surveillanceequipment and shall be accompanied by at least one of the rating endorsements described in Article 11(2);


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Procedure for the Management of Air Traffic Controllers Licences by HANSA Page 9 of 18(f) Area Control Surveillance (ACS) rating, which shall indicate that the holder of the licence is competent toprovide an air traffic control service to aircraft with the use of surveillance equipment and shall be accompaniedby at least one of the rating endorsements described in Article 11(3).2. The holder of a rating who has not exercised the privileges associated with that rating for any period of fourconsecutive years may only commence unit training in that rating after appropriate assessment as to whether theperson concerned continues to satisfy the conditions of that rating, and after satisfying any training requirementsthat may result from this assessment.RATING ENDORSEMENT

means the authorisation on a licence forming part thereof, indicating the specific conditions, privileges or

limitations pertaining to the relevant rating;RATING ENDORSEMENTS

1. The Aerodrome Control Instrument (ADI) rating shall bear at least one of the following endorsements:(a) Tower Control (TWR) endorsement, which shall indicate that the holder is competent to provide controlservices where aerodrome control is provided from one working position;(b) Ground Movement Control (GMC) endorsement, which shall indicate that the holder of the licence iscompetent to provide ground movement control;(c) Ground Movement Surveillance (GMS) endorsement, granted in addition to the Ground Movement Controlendorsement or Tower Control endorsement, which shall indicate that the holder is competent to provide groundmovement control with the help of aerodrome surface movement guidance systems;(d) Air Control (AIR) endorsement, which shall indicate that the holder of the licence is competent to provide aircontrol;

(e) Aerodrome Radar Control (RAD) endorsement, granted in addition to the Air Control endorsement or TowerControl endorsement, which shall indicate that the holder of the licence is competent to provide aerodromecontrol with the help of surveillance radar equipment.2. The Approach Control Surveillance (APS) rating shall bear at least one of the following endorsements:(a) Radar (RAD) endorsement, which shall indicate that the holder of the licence is competent to provide anapproach control service with the use of primary and/or secondary radar equipment;(b) Terminal Control (TCL) endorsement, granted in addition to the Radar or Automatic Dependent Surveillance

endorsements, which shall indicate that the holder is competent to provide air traffic control services with theuse of any surveillance equipment to aircraft operating in a specified terminal area and/or adjacent sectors.3. Area Control Surveillance (ACS) rating shall bear at least one of the following endorsements:(a) Radar (RAD) endorsement, which shall indicate that the holder is competent to provide area control serviceswith the use of surveillance radar equipment;SECTOR

means a part of a control area and/or part of a flight information region/upper region;STUDENT AIR TRAFFIC CONTROLLER LICENCE

Holders of a student air traffic controller licence shall be authorised to provide air traffic control services underthe supervision of an on-the-job-training instructor in accordance with the rating(s) and rating endorsement(s)contained in their licence.The student air traffic controller licence shall contain the language endorsement(s) and at least one rating and, ifapplicable, one rating endorsement.VALIDITY OF A STUDENT ATCO LICENCE

The student ATCO licence shall be valid for a period of five years from its date of issue.SUPERVISOR LICENCE ENDORSEMENT

Qualifications for the ATC Supervisors are indicated in detail in the approved by HANSA Unit Competence Scheme

THE COMMISSION REGULATIONmeans the Commission Regulation 805/2011 of 10 August 2011 laying down detailed rules for air trafficcontrollers licences and certain certificates pursuant to Regulation (EC) No 216/2008 of the European Parliamentand of the CouncilTRAINING

means the entirety of theoretical courses, practical exercises, including simulation and on-the-job trainingrequired in order to acquire and maintain the skills to deliver safe, high quality air traffic control services; itconsists of:(a) initial training, providing basic and rating training, leading to the grant of a student licence,(b) unit training, including transitional training prior to on-the-job training and on-the-job training, leading to thegrant of an air traffic controller licence,(c) continuation training, keeping the endorsements of the licence valid,

(d) training of on-the-job training instructors, leading to the grant of the instructor endorsement,(e) training of licence holders entitled to act as competence examiners and/or competence assessors inaccordance with Article 24;


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Procedure for the Management of Air Traffic Controllers Licences by HANSA Page 10 of 18UNIT COMPETENCE SCHEME

means an approved by HANSA scheme indicating the method by which the unit maintains the competence of itslicence holders;UNIT ENDORSEMENT

means the authorisation entered on and forming part of a licence, indicating the ICAO location indicator and thesectors and/or working positions where the holder of the licence is competent to work;UNIT ENDORSEMENTS

1. The unit endorsement shall indicate that the licence holder is competent to provide air traffic control servicesfor a particular sector, group of sectors or working positions under the responsibility of an air traffic services unit.2. Unit endorsements shall be valid for an initial period of 12 months.3. The validity of unit endorsements shall be extended for a subsequent period of 12 months beyond the periodprovided for in paragraph 2 if the air navigation service provider demonstrates to HANSA that:(a) the applicant has been exercising the privileges of the licence for a minimum number of hours, as indicated inthe approved Unit Competence Scheme, throughout the previous 12 months.(b) the applicants competence has been assessed(c) the applicant holds a valid medical certificate.4. The minimum number of working hours, leaving aside instruction tasks, required to maintain the validity of theunit endorsement may be reduced for on-the-job training instructors in proportion to the time spent instructingon the working positions for which the extension is applied, as indicated in the approved unit competencescheme.5. Where unit endorsements cease to be valid, a unit training plan shall be successfully completed so as to

revalidate the endorsement.VALIDITY OF UNIT ENDORSEMENT

The unit endorsement shall be valid for a renewable period of 12 months.UNIT TRAINING PLAN

means an approved plan detailing the procedures and timing required to allow the unit procedures to be appliedto the local area under the supervision of an on-the-job-training instructor.

3. SCOPE AND APPLICABILITY1. The procedure lays down detailed rules for the issue, suspension and revocation of licences of Air Traffic

Controllers and Student Air Traffic Controllers, of associated ratings, endorsements and the conditions oftheir validity, renewal, revalidation and use.

2. This Procedure shall apply to:Applicants for a Student Air Traffic Controller Licence;Applicants for an Air Traffic Controller Licence;Holders of a Student Air Traffic Controller Licence;Holders of an Air Traffic Controller Licence;

3. This Procedure shall be effective immediately after signature by the Director of HANSA.4. GENERALHANSA issues Student Air Traffic Controller & Air Traffic Controller licences. The Licensing Section of HANSA keepsLicensing records for all Air Traffic Controllers and Student Air Traffic Controllers under its responsibility, using theAir Traffic Controller Licensing Database

5. APPLICATION FOR AND ISSUE OF LICENCES, RATINGS AND ENDORSEMENTS1. An application for the issue, revalidation or renewal of licences, associated ratings and/or endorsements

shall be submitted to HANSA in accordance with the procedure established.2. The application shall be accompanied by evidence that the applicant is competent to act as an air traffic

controller or as a student air traffic controller in accordance with the requirements established in thisRegulation. The evidence demonstrating the applicants competence shall relate to knowledge,experience, skills and linguistic proficiency.

3. The licence shall contain all relevant information related to the privileges granted by such document andshall comply with the specifications set out.

The licence shall remain the property of the person to whom it is granted and who shall sign it.

6. APPLICATION FOR GRANTING A STUDENT ATCO LICENCE1. Application for a Student Air Traffic Controller Licence shall be made using form /1/2012 provided

by HANSA (Annex I).2 A li t f t d t i t ffi t ll Li h ll t ll th i t f th t f


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Procedure for the Management of Air Traffic Controllers Licences by HANSA Page 11 of 183. The application shall be submitted to HANSA as soon as possible and no later than 6 months after

successfully completing an approved Initial Air Traffic Control Training Course.4. The application form shall be accompanied by the following documents:

a. A valid medical certificate issued by a certified by HANSA AME or AMC in accordance with article15 & 16 of the Commission Regulation;

b. Proof of successful completion of an approved Initial Air traffic Control Training Course;c. Proof that have demonstrated an adequate level of English and Greek language proficiency in

accordance with the requirements set out in Article 13. of the Commission Regulation;d. A recent colour frontal passport sized photograph in digital form. (bmp,jpg or gif)e. Training CertificateFollowing an initial review of the documentation, HANSA may request for possible additional clarifications or

documents as deemed necessary.

7. APPLICATION FOR GRANTING AN ATCO LICENCEAn Air Traffic Controller Licence is Issued when the applicant for the licence demonstrates that he or she complieswith the rules established to ensure compliance with the essential requirements regarding theoretical knowledge,practical skill, language proficiency and experience

1. Application for an Air Traffic Controller Licence shall be made using form /2/2012 provided byHANSA (Annex I).

2. An applicant for an Air Traffic Controller Licence shall meet all the requirements for the grant of an AirTraffic Controller Licence in accordance with article 9 of the Commission Regulation.

3. The application shall be submitted to HANSA within 2 weeks of completing an approved Unit Air TrafficControl Training according to the approved by HANSA ,Unit Training Plan

7.1 The application form shall be accompanied by the following documents:

1. Copy of the Student Air Traffic Controller Licence or copy of an Air Traffic Controller Licence issued by anEU member State in accordance with Commission Regulation 805/2011 on a Community air trafficcontroller licence;

2. A valid medical certificate issued by a certified by HANSA AME or AMC in accordance with article 15 ofthe Commission Regulation;

3. Proof of having completed initial training relevant to the rating and, if applicable, to the ratingendorsement;

4. Proof of having completed an approved Unit Training Plan and successfully passed the appropriateexaminations or assessments in accordance with the requirements;

5. Proof that competence has been assessed;6. Proof that the applicant has been exercising the privileges of the licence for a minimum number of

hours, as indicated in the approved Unit Competence Scheme, throughout the previous 12 months;7. Proof of having demonstrated an adequate level of English and Greek language proficiency, in

accordance with the requirements set out in Article 13. of the Commission Regulation;8. One recent colour frontal passport sized photograph in digital form (in bmp, jpg or gif format).9. Unit affidavit - (page 4 of form /2/2012)10. Following an initial review of the documentation HANSA may request for possible additional

clarifications or documentation as required.

8. APPLICATION FOR INSTRUCTOR ENDORSEMENT1. Application for an On the Job Training Instructor (OJTI) licence Endorsement shall be made using form

/3/2012provided by HANSA (Annex I).

2. An applicant for an OJTI Endorsement shall meet all the requirements for the granting of an OJTIEndorsement in accordance with the approved by HANSA Unit Competence Scheme

3. The application form shall be accompanied by proof of compliance with all the requirements as specifiedabove and the relevant page to the Air Traffic Controller Licence.

4. HANSA shall issue the OJTI Endorsement, after the application has been approved.5. If a submitted application does not meet all prescribed requirements, as defined above, HANSA shall send

a notification to the applicant explaining the reasons for rejecting the application.6. The OJTI endorsement is added to the Air Traffic Controller Licence using the Air Traffic Controller

Licensing Database


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Procedure for the Management of Air Traffic Controllers Licences by HANSA Page 12 of 189. APPLICATION FOR EXAMINER LICENCE ENDORSEMENT1. Application for Examiner Licence Endorsement shall be made using form /3/2012provided by

HANSA (Annex I).

2. An applicant for an Examiner Licence Endorsement shall meet all the requirements for the granting of anSupervisor Endorsement in accordance with with the approved by HANSA , Unit Competence Scheme.


4. HANSA shall issue the Examiner Licence Endorsement, after the application has been approved.5. If a submitted application does not meet all prescribed requirements, as defined above, HANSA shall send

a notification to the applicant explaining the reasons for rejecting the application.

6. The Examiner Licence Endorsement is added to the Air Traffic Controller Licence using the Air TrafficController Licensing Database.

10.APPLICATION FOR COMPETENCE ASSESSOR ENDORSEMENT1. Application for the Competence Assessor Licence Endorsement shall be made using form /3/2012

provided by HANSA (Annex I).

2. An applicant for a Competence Assessor Licence Endorsement shall meet all the requirements for thegranting of an Assessor Endorsement in accordance with the approved by HANSA Unit CompetenceScheme.


4. HANSA shall issue Competence Assessor Licence Endorsement, after the application has been approved.5. If a submitted application does not meet all prescribed requirements, as defined above, HANSA shall send

notification to the applicant explaining the reasons for rejecting the application.

6. The Competence Assessor Licence Endorsement is added to the Air Traffic Controller Licence using the AirTraffic Controller Licensing Database.

11.APPLICATION FOR SUPERVISOR LICENCE ENDORSEMENT1. Application the Supervisor Licence Endorsement shall be made using form /3/2012provided by

HANSA (Annex I).

2. An applicant for a Supervisor Licence Endorsement shall meet all the requirements for the granting of anAssessor Endorsement in accordance with the approved by HANSA Unit Competence Scheme.


4. HANSA shall issue Supervisor Licence Endorsement, after the application has been approved.5. If a submitted application does not meet all prescribed requirements, as defined above, HANSA shall send

notification to the applicant explaining the reasons for rejecting the application.

6. The Supervisor Licence Endorsement is added to the Air Traffic Controller Licence using the Air TrafficController Licensing Database.

12.APPLICATION FOR LANGUAGE ENDORSEMENT1. Application for a Language Endorsement shall be made using form /4/2012provided by HANSA

(Annex I).

2. An applicant for a Language Endorsement shall meet all the requirements for the granting of a LanguageEndorsement in accordance with article 13 of the Commission Regulation.


4. HANSA shall issue the Language Endorsement, after the application has been approved.5 If a s bmitted application does not meet all prescribed req irements as defined abo e HANSA shall send


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Procedure for the Management of Air Traffic Controllers Licences by HANSA Page 13 of 1813.RENEWAL OF THE ATCO LICENCE1. Application for an Air Traffic Controller Licence shall be made using form /2/2012 provided by

HANSA (Annex I)2. An applicant for an Air Traffic Controller Licence shall meet all the requirements for the grant of an Air

Traffic Controller Licence in accordance with article 9 of the Commission Regulation;3. The application shall be submitted to HANSA within 4 weeks prior to Air Traffic Controller Licence expiry

date;4. A valid medical certificate issued by a certified by HANSA AME or AMC in accordance with article 15 of

the Commission Regulation ;5. Proof of having completed an approved Unit Training Plan and successfully passed the appropriate

examinations or assessments in accordance with the requirements;6. Proof that competence has been assessed;7. Proof that the applicant has been exercising the privileges of the licence for a minimum number of

hours, as indicated in the approved Unit Competence Scheme, throughout the previous 12 months;8. Proof of having demonstrated an adequate level of English and Greek language proficiency in

accordance with the requirements set out in Article 13. of the Commission Regulation;9. Unit Affidavit (page 3 of form /2/2012)14.ISSUE OF A STUDENT ATCO LICENCE1. Upon receipt of a complete application for a Student Air Traffic Controller Licence HANSA shall verify

whether all the requirements for granting a Student Air Traffic Controller Licence as defined above aremet.

2. Following the approval of the application HANSA shall issue the Student Air Traffic Controller Licence, inaccordance with article 8 of the Commission Regulation.

3. If a submitted application does not meet the requirements as defined above, the HANSA shall sendnotification to the applicant explaining the reasons for rejecting the application.

4. Student Air Traffic Controller Licences are issued by means of the Air Traffic Controller LicensingDatabase.

15.ISSUE OF AN ATCO LICENCE1. Upon receipt of a complete application for an Air Traffic Controller Licence HANSA shall verify whether all

the requirements for granting an Air Traffic Controller Licence as defined above have been met.

2. Following the approval of the application, HANSA shall issue the Air Traffic Controller Licence inaccordance with article 9 of the Commission Regulation.

3. If a submitted application does not meet all prescribed requirements, as defined above, HANSA shall sendnotification to the applicant explaining the reasons for rejecting the application.

4. Air Traffic Controller Licences are issued by means of the Air Traffic Controller Licensing Database16.ISSUE OF AN ADDITIONAL RATING AND/OR RATING ENDORSEMENT1. Application for an additional rating and/or rating endorsement shall be made on form E.E.A.A/ 2/2012

provided by HANSA (Annex I).

2. An applicant for an additional rating and/or rating endorsement shall meet all the requirements for theissue of ratings and rating endorsements in accordance with articles 11, 12, 14 and 23 of the CommissionRegulation.

3. The application form shall be accompanied by proof of successful completion of an approved ratingand/or rating endorsement training and the relevant page of the Air Traffic Controller Licence.

4. HANSA shall issue the additional rating and/or rating endorsement, after the application has beenapproved.


6. Additional Ratings and/or rating endorsements are added to the Air Traffic Controller Licence by means ofthe Air Traffic Controller Licensing Database.


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Procedure for the Management of Air Traffic Controllers Licences by HANSA Page 14 of 1817.ISSUE OF A UNIT ENDORSEMENT FOR ADDITIONAL OPERATIONAL POSITIONS OR

SECTORS

1. Application for a Unit Endorsement for additional operational positions or sectors shall be made usingform /2/2012provided by HANSA (Annex I).

2. An applicant for a Unit Endorsement for additional operational positions or sectors shall meet all therequirements for the granting of unit endorsements for additional operational positions or sectors inaccordance with article 23 of the Commission Regulation.

3. The application form shall be accompanied by proof of compliance with all the requirements as specifiedabove and the relevant page to the Air Traffic Controller Licence.4. HANSA shall issue the Unit Endorsement for additional operational positions or sectors, after the

application has been approved.


6. Unit endorsements for additional operational positions or sectors are added to the licence by means ofthe Air Traffic Controller Licensing Database

18.MONITORING MAINTAINANCE OF RATINGS AND ENDORSEMENTS

1. HANSA shall monitor the maintenance of the Ratings and the validity of the endorsements inaccordance with the requirements of the Commission Regulation through relevant information as fedfrom:

a. The holder of the Air Traffic Controller Licence who shall inform HANSA if he/she cannot meet theconditions to maintain the rating and to keep the endorsements valid in accordance withCommission Regulation.

b. The ANS Provider that shall inform HANSA if a Licence holder fails to meet the conditions tomaintain the rating and to keep the endorsements valid in accordance the CommissionRegulation.

c. The ANS Provider that shall inform HANSA if the conditions for cancellation of Unit Endorsementoccur in accordance with the Commission Regulation.

d. The approved AME or AMC that shall inform HANSA if a Licence holder fails to meet the MedicalRequirements for the issuance of the Class 3 medical Certificate in accordance with theCommission Regulation.

2. If based on the above information HANSA determines that the holder of a Licence, Rating and/orEndorsement no longer satisfies the relevant requirements or conditions, it shall take appropriatemeasures in accordance with the Commission Regulation.

3. HANSA shall inform the ANS Provider, the approved AME or AMC and the Licence Holder concernedaccordingly, of any such measures as soon as practical following a decision.

19.RE-ISSUING OF A STUDENT ATCO LICENCE OR AN ATCO LICENCE1. The holder of a Student Air Traffic Controller Licence or an Air Traffic Controller Licence shall apply for re-

issue of the Licence when the circumstances provided for in the Commission Regulation for Air TrafficController Licence and Student Air Traffic Controller licence are duly met, using the forms provided byHANSA (Annex I).

2. The Air Traffic Controller Licence is re-issued using the Air Traffic Controller Licensing Database20.SUSPENSION AND REVOCATION OF LICENCES ,RATINGS AND ENDORSEMENTSIn accordance with article Article 6, of the Commission Regulation;1. A licence, rating or endorsement may be suspended when the competence of the air traffic controller is in

doubt or in cases of misconduct;

2. An Air Traffic Controller Licence may be revoked in cases of gross negligence or abuse.


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Procedure for the Management of Air Traffic Controllers Licences by HANSA Page 15 of 18This process is applicable to: a) Air Traffic Controllers; b) Student Air Traffic Controllers

1.ATCO LICENCE HOLDER COMPETENCE IN DOUBT - REQUIREMENTS FOR ANS PROVIDERS.

1.1 A licence holder whose competence is in doubt (e.g. due to a significant incident or following a dedicatedcheck) shall be withdrawn from related duties by the ATC unit management and may not be permitted tocontinue to provide an unsupervised air traffic control service.1.2 An ATC unit is permitted to provisionally suspend without prejudice the licence rating(s) and/orendorsement(s) of a licence holder whose competence is in doubt pending the outcome of a unit investigation.

The objective of this action is to ensure the safety of air traffic pending completion of an appropriateinvestigation. The ATC unit shall notify HANSA accordingly.1.3 A licence holder may continue to exercise the privileges of ratings and/or endorsement(s) which are not

subject to provisional suspension.1.4 A licence holder shall not exercise the privileges of a provisionally suspended rating, or of any rating or unitendorsement(s) associated with that rating, except under the supervision of an OJT Instructor who holds a validrating appropriate to the ATC service being provided.1.5 If, following investigation of an incident, it is determined that competence was not a factor, the provisional

suspension shall be withdrawn by the ATC unit and the Air Navigation Services Division Manager, AeronauticalServices Department ( )shall be notified of the action.

2 .SUSPENSION OF AN ATC LICENCE RATING(S), RATING ENDORSEMENT(S) OR UNIT ENDORSEMENT(S)

2.1 If, following an investigation or for any reason a unit determines that a licence holder does not meet therequired standards for competence the unit shall notify HANSA who will suspend the holders ATC licencerating(s), and/or endorsement(s).2.2 The suspension may contain conditions which the licence holder must meet to have the suspension removed.2.3 If a licence holder is unsuccessful during a competence examination and there may be a serious threat to thesafety of air traffic, the Authorised Licensing Manager may suspend, for such period considered appropriate, thelicence, ratings or endorsements of the licence holder.2.4 Where the ANSP has reason to believe that the competence of a licence holder is in doubt and where itbelieves that there may be a serious threat to the safety of air traffic, the Authorised Licensing Manager maysuspend, for such period considered appropriate, the licence, ratings or endorsements of the licence holder.2.5 In all cases where the ATC licence rating(s), and/or endorsement(s) of the holder are being suspended, theAuthorised Licensing Manager will advise the holder of their rights2.6 An Authorised Licensing Manager, when exercising a given power shall, if requested by any person affected,produce their warrant of appointment or a copy of it to the person for inspection.2.7 A licence holder whose rating(s), rating endorsement(s) or unit endorsement(s) have been suspended mustnot provide the ATC services associated with those rating(s), rating endorsement(s) or unit endorsement(s) exceptto comply with the conditions for the removal of the suspension and under the supervision of an OJTI who holds avalid rating appropriate to the ATC service being provided.

3. REMOVAL OF A SUSPENSION FROM AN ATCO LICENCE.

3.1 If a licence holder, who is unsuccessful during a competence examination, is subsequently established ascompetent following application of the appropriate elements of the Unit Training Plan, the suspension of his/herATC licence ratings(s) and endorsement(s) shall be removed and the holder shall be notified by HANSA.3.2 Where the suspension of the ATC licence rating(s), and/or endorsement(s) contained conditions for the

removal of the suspension, and where it has been shown that the holder has met those conditions the suspensionshall be removed and the holder shall be notified by HANSA

4. REVOCATION OF AN ATCO LICENCE OR ITS ASS OCIATED RATING(S) AND ENDORSEMENT(S)

4.1 HANSA may revoke a licence, in cases of gross negligence or abuse by the licence holder concerned.

4.2 Where HANSA proposes to revoke a licence, the licence holder shall be informed of their statutory rights.

5. REPRESENTATIONS TO HANSA BY ATCO LICENCE HOLDERS

5.1 Where it is proposed to suspend a licence, a rating or a rating endorsement or revoke a licence, a rating or arating endorsement, the licence holder will be notified of the proposal, unless HANSA considers the matter affects

the safety of general air traffic, and the opportunity is granted to make representations within 21 days of theproposal or such other period as notified. However, if HANSA considers that there is a serious threat to the safetyof air traffic, the suspension or revocation, as the case may be, may take place immediately upon notification.


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Procedure for the Management of Air Traffic Controllers Licences by HANSA Page 16 of 186. APPEAL PANEL (H) FOR ATCO LICENCE HOLDERS

6.1 The HANSA Director shall establish an ad hoc Appeal Panel of at least 3 but not more than 5 persons one ofwhom shall be designated by the Director to be chairperson of the panel. An Appeal Panel shall not consist of anyperson who decided or was involved in the decision to suspend, revoke or withdraw the licence, or rating orendorsement being the subject of the appeal in question.6.1 Where HANSA decides to suspend a licence, rating or endorsement or revoke a licence (having considered anyrepresentations made to it) it shall notify the holder accordingly and the holder may, within 14 days after the dateof the notification, appeal to an Appeal Panel, against the suspension or revocation, as the case may be. Thelicence rating or endorsement stands suspended or revoked as the case may be, from the date of the

notification, unless the Appeal Panel, upon an application to it, having considered the safety of general air traffic,decides otherwise, pending the outcome of the appeal. On hearing the appeal the Panel may confirm thedecision, vary it or allow the appeal and notify the applicant of its decision. The decision of the Appeal Panel isfinal , except that an appeal may be lodged to the State Courts regarding the application of a specified point(s) inthe law. Such an application does not affect the decision of the appeal panel and its operation.

7. SURRENDER OF AN ATCO LICENCE

7.1 Where a licence is suspended or revoked, the holder shall immediately surrender it to HANSA.7.2 Where a rating or endorsement is suspended, the licence holder shall immediately submit the licence toHANSA for amendment.

8. NOTIFICATION BY HANSA8.1 Where a notification is required to be given by HANSA to a person, it shall be in writing, addressed to theperson and shall be given to the person in one of the following ways:(a) By delivering it to the person,(b) By leaving it at the address at which the person carries on business or if the person is an individual at theplace where he or she resides,(c) If an address for the service of a notification or direction has been furnished by the person, by leaving it at, orsending it by pre-paid registered post addressed to the person to, that address, or(d) By sending it by means of electronic mail or a fax if(1) the senders Facility for the reception of electronic mailgenerates a message confirming a receipt of the electronic mail, or (2) fax generates a message confirmingsuccessful transmission of the total number of pages of the notification.8.2 Where a notification is required to be given to HANSA by a person or organisation, it shall be in writing,addressed to HANSA and shall be given in one of the following ways:(A) By post to HANSA postal address(B) By email to [email protected]

21.EXERCISE OF THE PRIVILEGES OF LICENCESThe exercise of the privileges granted by an Air Traffic ControllerLicenceshall be dependent on the validity of the

ratings, endorsements language proficiency and of the medical certificate.

22.DISCLOSURE OF INFORMATION1. HANSA shall make available to holders of Student Air Traffic Controller Licences or Air Traffic controller

Licences, upon their request, proof of previously held ratings, rating endorsements and unit

endorsements to enable such Student Air Traffic Controllers or Air Traffic Controllers to provide thisinformation to other State Licensing Issuing Authorities.

2. HANSA shall provide verification, where appropriate, of the Air Traffic Controller Licences qualificationsand operational experience of the holder of a Student Air Traffic Controller Licence or Air TrafficController Licence to other State Licensing Issuing Authorities upon their request.

23.RECOGNITION OF LICENCES1. HANSA recognizes the licences associated ratings and rating endorsements in accordance with article 29

of the Commission Regulation.

2. Prior to any recognition HANSA requests verification of the Licence qualifications and operationalexperience of the applicant holder of a Student Air Traffic Controller Licence or Air Traffic ControllerLicence from the other States Licensing or Issuing Authority.

3. Once the validity of the qualifications and operational experience of the applicant has been established,


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Procedure for the Management of Air Traffic Controllers Licences by HANSA Page 17 of 1824.RECORD KEEPINGHANSA shall maintain the following records resulting from its Licensing activities:

1. Copies of Air Traffic Controller and Student Air Traffic Controller Licences2. Copies of medical certificates3. Copies of language certificates4. Any relevant educational/training records5. Any other record deemed relevant by the licensing SectionOperational ATC Units and the Provider Central licensing administration should keep and maintain all records(records of controlling hours- performance records- competence assessment records- training records-medicalcertificates) accurate current and historical records, including personal details and the air traffic controlqualifications and experience, and make them available for audit by HANSA


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Procedure for the Management of Air Traffic Controllers Licences by HANSA Page 18 of 18ANNEX I: APPLICATION FORMS

/1/2012

/2/2012

/3/2012 - - -

/4/2012

/1/2013

/2/2013


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Process for the Management of Air Traffic Controllers Licences, Εdition_2_ 21022013

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