CPC Minutes March 16th, 2017900 Oakwood Street

342U EMU Student CenterYpsilanti, MI 48197

Meeting Opened:7:00pmOfficers Present:All Officers PresentDelegates Present

ΑΓΔ ΑΣΤ ΑΞΔ ΔΖ

ΣΔΤ ΣΚ ΣΝΦ ΣΣΣ

Senior X X X X X X X X

Junior     X X X X X X X X

Special Guests: President of reach for the kids fundraises for children with autism and down syndrome.

o Contact info: jedwar51@emich.eduOfficer ReportsPresident

Thank you for your participation in DPS Meet and Greet, but we still have a lot of chapters not making 80%.

o Special shout out to AGD, with the highest percentage of chapter present (70%) Thank you for your participation in IFE17! Let’s do better in 2018.

o Special shout out to SDT for the most members! Safe Spaces rescheduled to March 27th, 7-9pm SC 320

o Campus Life will divide SOLAR funds to organizations based on the number members that are present (up to 5 members).

CPC Leadershape Scholarship is live. Applications are due March 27th by 5:00pm.o https://goo.gl/forms/jee7wO4puOUy6nNs1

NPHC Weeko Stompfest event was cancelled.o Family Feud was reimagined as a Basketball event, Greeks Versus Everybody o Wednesday March 22nd, 2017 at 6 pm in the Rec/IM o CPC and IFC will be making a team

CPC is sponsoring the EMU Unity Mural! Support #EMUNITY by wearing letters and attending these events:

o Forum Discussion: “Our Past” Monday March 20th 6-8pm McKenny Ballroom Sponsored by History and Philosophy Dept, speaker Dr. Mark Higbee

o Forum Discussion: “Future Aspirations” Tuesday, March 28th 6-8 pm McKenny Ballroom

During Greek Week, so CPC will not be there. Sponsored by PoliSci department, speaker Dr. Ebrahim Khalifeh Soltani

o CPC will be advertising the Unity Wall on it’s social media and will have it’s name alongside the mural on a plaque- go be a part of this awesome opportunity!

CPC has been extended an offer to participate in Student Government’s De-Segregate EMU three-day event. This event aims to bridge divides in EMU Organizations, and also provide education and networking. Here are the individual events within the week:

o April 3rd  Diversity Training by Dar Mayweather SC Room 352 6-9pmo April 4th Panel 7-9pm McKenny Guild Hall room 300o April 5th Speed Friending Event 6-9pm McKenny Ballroom

Elections April 2017o Election Date: April 6th, SC room 301 7:00pmo Applicants will have 5 minutes on the floor due to the number of positions being elected. o Slating will be taking place Thursday, March 23rd at 7:00-8:30pm in SC Room 204.

All CPC officers and delegates of chapters are required to be there UNLESS they are running for a position.

o Letters of Intent to run are due to Morgan by March 21st at 11:59pm. o All election materials, and any questions other than logistical questions must be sent

to Morgan Ziegelhofer, not myself. (mziegelh@emich.edu)o Slating is anonymous. Letters will be read omitting name and chapter. Slating is to

remain confidential until all applicants have been notified of the decision. o Applicants will receive an email from Morgan after Slating regardless of decision

detailing the elections process. o Slating and elections procedures are listed in detail in the CPC Constitution Article XIV.o Please also review the qualifications for positions as listed in the Constitution- this

includes class standing, GPA requirements, etc. Recruitment Rule Revisions 2017 Emergency Meeting

o Monday, March 20th at 8:30pm SC Room 310B

Executive Vice President: Glass 1:

o March 10th 4-6pm 301PH o March 31st 4-6pm 301PH

Glass 2:o March 17th 4-6pm room 350SC

April 7th 4-6pm 4-6pm 352 SC Glass Recertification:

o March 10th 6-7pm room PH 301 Glass 3

o March 22nd 5:30-7:30pm Room PH 301 Risk Management Meeting

o March 21st  @ 7:00-8:30pm, please come prepared with questions, concerns and confessions (Room is TBD, plan on pray harrold)

o This will be mandatory (we are going to talk about social policy changes, how to plan a formal, and anything else people have questions on)

If your formal chairs or VP’s have questions on how to plan a formal, they need to schedule a meeting with me to plan it out. I am telling you right now this is highly recommended so that things are done correctly, rather than sending a thousand emails and playing 50 questions. (aka if it is not done correctly, your event will not happen)

o mziegelh@emich.edu

5 Minute Program

o CAPS (counseling and psychological services) o Phone number: 734-487-1118 (can be used whenever, they always have someone

there to answer for help) o At-risk for students

http://kognitocampus.com/login Enrollment key: emu734

o CAPS is also looking for people to participate in a video campaign on living with mental illness! They want you to share a brief story, to try and make a positive aspect on someone who is going through the same thing.

Examples: http://www.emich.edu/safenow/education/personal_stories.php Volunteer: ask me! I have a copy of it with me lol

o If you ever need someone to talk to, please let me know,  I am here as an outlet and always willing to help in anyway I can! Even if you are stressed or just need some cheering up I will do my best to help.

Phone number: 419-708-2059 Email: mziegelh@emich.edu

Vice President of Membership: Thank you for everyone who is volunteering for the photoshoot, info being sent out tomorrow! Congrats to all our GRC’s! Recruitment sign-up  link: https://enroll.icsrecruiter.com/pan/EMUNIV#/enroll/enrollment-

disclaimer

Fast Track update:o So far we have had 3 Fast Tracks, and have got around 50 people who are interested!

Keep up the good work!

Vice President of Education: Thank you to everyone who came to the Intersectional Feminism Event!  I appreciate all the

support and conversations!  I will be leaving details of the event for the next VP of Ed, and would love any feedback to include (kmcdon16@emich.edu/734-855-5198).  The conversations shouldn’t stop just because the event is over.  Check out the Women’s Resource Center for events at which you can learn more!

Photovoice, due to a lack of submissions, is being rescheduled until the fall semester to placed in conjunction with Anti-Hazing week.  The theme will still be Identity.  Anyone interested in running for my position is more than welcome to help create the marketing materials/plan.

Still doing research for Gamma Sigma Alpha, the Honors Fraternity; however, I would like to begin the process of educating chapters on what it is, so once we have the application process set, members can apply the day it opens.  I will be emailing presidents about meeting visits to talk about Gamma Sigma Alpha.

There is a Scholarship Chair meeting on March 21, that’s Tuesday, at 7:30.  We will be discussing a professor appreciation event or activity.  Chapters without representation will receive a Panhellenic absence.

Each department has scholarships, and the deadlines should be approaching soon.  Please check your department's’ website for more information.

Did you study abroad this semester?  Have a project that you’re extremely proud of?  Tell me about those experiences!  I want to create a summary of the Greek academic life here at EMU that can be shared on social media.  Send me pics, synopsis, etc.  I may just create a blog post--whatever medium will let us showcase the academic excellence we strive for on CPC.

Vice President of External Affairs:

It is almost Greek Week!!! I hope everyone is excited. Next week starts study tables at the library! They are 10am-5pm. Check in with a council member on the second floor to receive your hours!

Our service event this year will be cleaning up our wonderful town of Ypsilanti. This is March 25th from 9am-11am. Meet at the student center by 8:50am to be disbursed.

Variety show judges: Casey, Lucas, and Geoff Variety show: special guest from EMU Greek Life to talk about her story. The first event is Sunday, March 26th at 2pm at the REC I/M. Brackets will remained

confidential until the event so please be ready to go at 2pm.S Money donations are being extended until the last day of Greek Week, 3/31. Keep raising money! If you are interested in Aidan’s position and have any questions or would like to talk, shoot her an

e-mail at amunn2@emich.eduVice President of Internal Affairs:

Senior six word stories are due to me by April 5th with a picture. It can be a baby picture but doesn’t have to be.

Greek award nominations are due March 22nd, next Wednesday!o https://docs.google.com/a/emich.edu/forms/d/e/

1FAIpQLSe8kGiRLAwAFUWygARVEwwqJtYPzWZganO8POVN8cIzaY7d1w/viewform?c=0&w=1

If you or anyone you know would like to know more about my position for elections please contact me by text or email. smaynar3@emich.edu 734-272-1838.

Member at Large: IFC changed bylaws for social and academic policy.

Unfinished Business: Voting on Social Policy Reforms Article III Section 1 subsection

o add B. Each organization must host a fastforward program pertaining to Eastern Michigan social policy and  FIPG guidelines every year, with a minimum of 80% of active members in attendance. This must be completed within the first semester of each scholastic year.

o MOTION PASSES. Article III Section 2.

o Add Party requests must be submitted to the Inter-Fraternity Council President and Executive Vice President, College Panhellenic Council President and Executive Vice President, and Greek Life Advisor at least 72 hours before the start of the requested party. Requests must include a list of sober monitors, with the amount being the maximum possible. If the form is turned into a council member in person five (5) days before the event then the council member will respond before the 72-hour deadline.  If they do not, then actions may be taken against the council member.  The event may not be held without approval. At least 24 hours before the party, the chapter must send the Inter-Fraternity Council President and Executive Vice President, College Panhellenic Council President and Executive Vice President and Greek Life Advisor a guest list and sober monitor list.

o MOTION PASSES.

Proposed amendment to Article III  Section 4: Each sober monitor must wear an indicator, such as a lanyard, provided by the respective counsel at registered social events.

o Voting tabled. Article III Section 11.

o Add b) No more than three (3) registered events may be held on the same day by any individual Greek letter organization, with the exception of Homecoming. c) No organization may have any registered event until 14 days after their prior event.

o Voting tabled. Article III Section 15

o Two hours before any social event, a member of Judicial Board and a member of Council will inspect and complete a checklist created by the Judicial Board and Chapter Presidents.  The party may not commence until all requirements are met.

o Friendly amendment to change any social event to BYOB.o MOTION PASSES.

New Business:Recruitment Rule Revisions 2017

o IV.Prior to Structured RecruitmentB. Gamma Rho Chi Infractions

1.If a Gamma Rho Chi violates any recruitment rules, a fair and reasonable resolution will be reached by the VP of Membership. They will be written up and subject to judicial procedures outlined in the NPC manual of information

Voting tabled.VI. Recruitment Process

F. All members are responsible for understanding and observing the membership recruitment rules as well as the Panhellenic Code of Ethics. Each chapter is expected to have one representative at the meeting where the Code of Ethics will be formed. The code of ethics will be rewritten yearly. The code of ethics will be displayed in the Greek Life Office and distributed to each chapter.

Voting tabled.3.During no round should a recruitment video be shown.3. The showing of values-based recruitment videos during recruitment rounds

shall be permittedA. Recruitment videos, excluding slide shows and

philanthropy based videos, are those that are featured/posted on chapter/active member social media platforms and should not be shown during rounds.

A. Recruitment videos, excluding slide shows and philanthropy based videos, are those that are featured/posted on chapter/active member social media platforms and may be shown during rounds.

B. For a recruitment video to be shown during rounds, it must be approved as a values-based video by the Vice President of Membership one week prior to kick-off.

Voting tabled.

K. No favors, gifts, or letters may be given to potential new members by the sorority and/or individual members.

1. Letters, poems, or other written documents may be read to the group of potential new members as a whole but may not be presented to PNM individually in written or oral form.

Voting tabled.

Q. No fraternity member shall suggest to any PNM that she refuse a bid from one group in order to wait for a bid from another group.

1. If a CPC member is approached by a PNM about bid refusal or MRABA completion at any time, they should recommend that the PNM talks to a CPC Executive Council Officer, Gamma Rho Chi, the Greek Life Advisor or the Greek Life Graduate Assistant.

Voting tabled.VII. Infractions

C. When a report of an infraction has been received by the College Panhellenic, the accused chapter will be notified within 72 hours and the current CPC Vice President of Membership will discuss with the chapters Vice President of Membership the time frame of when the penalty will be given.D. The College Panhellenic shall strive to achieve a fair and reasonable resolution for infractions.E. Penalties will be assessed to fit the nature and degree of the offense.

1. Penalty results may vary. Penalties may include, but are not limited to educational programming, meeting with an advisor/executive board member, and/or social probation.F. According to The Manual of Information recruitment rights may not be revoked or reduced as the result of recruitment infraction.

A.Proper Reporting AuthorityA. Any violation of recruitment rules will result in a recruitment infraction.B. Recruitment infractions will be investigated by the Vice President of Membership,

Greek advisor, and Council Members.B. Receipt of Infraction

1.The following steps should be taken to make certain an infraction is properly received by the College Panhellenic:

A.The College Panhellenic Violation Report is retained by the College Panhellenic President or Greek Life advisor and is available upon request by the accused sorority.B.The College Panhellenic President or Greek Life advisor shall send a copy of the College Panhellenic Violation Report to the NPC area advisor within seven days.

C. Notification of Chapter1. The College Panhellenic President shall notify the accused sorority in writing by

delivering the College Panhellenic Infraction Notice to that chapter president within seven days of receiving the College Panhellenic Violation Report.

A. If the president of the accused sorority is unavailable, delivery may be made to another appropriate chapter sorority officer or advisor. The record of delivery shall be documented on the report.

2. A copy of the College Panhellenic Infraction Notice shall be given to the Greek Life Advisor and sent to the NPC area advisor within the same time period.

D. Response to Receipt of Infraction1. Upon receipt of the College Panhellenic Infraction Notice, the accused sorority shall

contact the College Panhellenic President within seven days to schedule mediation.2. Mediation shall be held unless the accused sorority chooses to proceed directly to a

judicial hearing.A.If the College Panhellenic Infraction Notice is delivered during a college/university break, the mediation/judicial hearing may be scheduled after classes resume or held during the break if all parties are available.B. If a judicial hearing is requested, no members of IFC may be involved in any way.

Voting tabled

New Resolutions

Announcements: SK pancake dinner Thursday AST pASTa night until 9:30 tonight AST trivia 7-8:30 March 22nd in Pray Harrold Trig Sigma hot dog until 9 at sorority house Ti Sigma STUFD Dine & Donate March 24th all day DZ Hot Cocoa for Hearing March 21 AGD DSP March 21 7-9 30 per team of 6 SC Ballroom A SDT Silent Auction to support Relay April 9th in Mckenny at 12:30

Meeting Closed: 8:31 pm