name format kw localization

Kuwait HCM Localization

Version: 1.0Date: 1st. Jul. 2013

SAP Standard Development

State of KuwaitHCM Private Sector Solution

Configuration Guide

(Name Format)

Version Status Date1.0 Complete Jul. 2013



Contents1. Organization .................................................................................................................................... 3

1.1 Document Administration ........................................................................................................ 3

1.1.1 Authors ............................................................................................................................ 3

1.1.2 History.............................................................................................................................. 3

1.2 Intended Group of Readers ...................................................................................................... 3

1.3 Glossary ................................................................................................................................... 3

2. Getting Started ................................................................................................................................ 4

2.1 Related Information ................................................................................................................. 4

2.2 Important Notes....................................................................................................................... 4

3. Solution Overview ........................................................................................................................... 4

3.1 Employee’s Name Format (Infotype 0002) ............................................................................... 4

3.2 Employee Dependent’s Name Format (Infotype 0021) ............................................................. 9



1. Organization

1.1 Document Administration

1.1.1 Authors

1.1.2 HistoryDate Version Chapter Name Change/Enhancement Agree with

1.2 Intended Group of ReadersConsultants

1.3 GlossaryTerm Definition



2. Getting StartedThis section contains the information about how to configure Name Format for Kuwait Private Sectorsolution.The content of the document is subjected to be changed depends on needs.

2.1 Related InformationNone.

2.2 Important NotesNone.

3. Solution Overview

3.1 Employee’s Name Format (Infotype 0002)3.1.1. In the new country version of Kuwait, SAP provides 2 groups of name fields,

‘Name in Arabic’ and ‘Name in English’.

3.1.2. SAP delivered 2 standard name formats, with which you can specify which groupof name should be used as employee’s ‘Major Name’. In additional to standardformats, you can also define your own formats based on your businessrequirement.

00 – Name in English: First + Second + Third + Last Name.01 – Name in Arabic: First + Second + Third + Last Name.



3.1.3. For example, you specify the name format ‘01’, the name is read from ‘Name inArabic’. And system will transform the name into upper case automatically.

3.1.4 How to define your own name format?a. Technical field mapping relationships:

NameFormat Name Group Field Screen Name Infotype Field Tech. Name

00 Name in English

First Name 0002 VORNASecond Name 0002 NACH2Third Name 0002 MIDNMLast Name 0002 NACHN

01 Name in Arabic

First Name 0002 FNAMRSecond Name 0002 NABIRThird Name 0002 NICKRLast Name 0002 LNAMR

b. Define your own name format in IMG under the path: (Or maintain view:)Personnel Management Personnel Administration Personal Data NameFormat Define Name Format(Below is the default customizing delivered by SAP.)



c. You have 2 options to define your name formats:i. Customizing existing entries, e.g., you can delete the ‘NABIR (Second

Name)’ and ‘NICKR (Third Name)’, then in IT0002, only First + Last Namewill be read.

Then, on the infotype 0002 maintenance screen, the new name ischanged:

ii. Create new format, e.g. ’03 – First Name’.

Notice: the new name format must be under the format ID ‘1’.



Then, in infotype 0002 maintenance screen, you can find the new nameformat.

3.1.5 How to customize the special name format in your reports (or in other applications)? Let’s take an example to illustrate the process of the configuration.

Business Scenario:In report ‘HKW#####’, you only need to report the first name of employee. So, youneed take the following customizing steps:a. Define your own name format in IMG under the path:

Personnel Management Personnel Administration Personal Data NameFormat Define Name FormatCreate the new entry as figured below:



Format ‘3’: the format here is something like the ‘Group ID’, which is used toseparate each group of name configuration. No business meaning. In thiscase, we use ‘3’.Name Form. ‘01’: this is the name format you specified in IT0002.Field Name ‘FNAMR’: this is the first name in name group ‘English in Arabic’

b. Assign the new format to the report ‘HKW#####’, under the IMG path:Personnel Management Personnel Administration Personal Data NameFormat Assign Name Formatting to Programs

Here, we specify the format ‘3’.

c. Run the report, in the output ALV list, now, only the first name of EE’s Arabicname is displayed:



3.2 Employee Dependent’s Name Format (Infotype 0021)The process of how to customize employee dependent’s name format is very similar withemployee him/herself in infotype 0002. So, in this section, only the different points are listed:3.2.1 Employee dependent’s name overview:

3.2.2 Name format customizing. (Same IMG path, or directly view maintenance, in T-Code: SM30, view: T522F ).The Arabic Name group of employee’s dependent is saved in additional infotype 3304(infotype view), so when customizing the name format, the attribute ‘Alt.Prefix’ mustbe specified with ‘3304’



3.2.3 Technical fields mapping relationships:

NameFormat Name Group Field Screen Name Infotype Field Tech.

NameAlt. Prefix

00 Name in English First Name 0021 FAVOR N/ASecond Name 0021 FANAM N/A

01 Name in Arabic

First Name 0021 FNAMR 3304Second Name 0021 NABIR 3304Third Name 0021 NICKR 3304Last Name 0021 LNAMR 3304

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