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MARDEN PARISH COUNCIL

Minutes of the o「dinary meeting of the Parish Counc" he旧on

Tuesday 26 May 2020 at 19.00 by Zoom

P「esent: C冊s David Bennett (Chai「), Kate Ryan, Richard Paske, Mike Biake, Lesley Hayward, PauIa

Ba「rett (Part) and Rod Lees.

ln A償endance: Ward Clir Kema Guthrie; Parish Clerk A"son Sutton; and l member of肌e叩b畦.

1. ApoIogies fo「 absence - C=「 Patnck Me「edith.

2. Decla「ations of interest and w「itten applications for dlspensation - None.

3. Standing Orders and Financiai Regulations dated 26 May 202O - ADOPTED, wiIi be sisned when

Ci「CumStanCeS Pemit.

4, Public Forum-

4.1.　Vvest Me「Cfa Police - Contact detaiis in Cle「k’s lnformation Sheet NO丁ED.

4.2.　V¥fard Counci=or - Report in Cierk’s lnfomation Sheet NOTED: Herefo「dshire Councii vi巾」ai

meetings now taking piace, Public can watch, gO tO Herefo「dshi「e・gOV uk/vi巾IaI∞mmittees fo「

detaiis; Hereford and Leominster recycling cent「es 「e-OPened for essential use only, 8.00 am to

6.OO pm every day, =m固number ofcars on sife at anytlme, long queues and delays likely,

anyone with Covid 19 symptoms must nct visit a reeycling centre, buiky item coIlection service

COntinues, ring O1432 260051 ; Accessjng dental services - Covid 19 - dentai practi∞S CIosed

fo「 「outine appointments but people seeking heIp shouid contact normaI practice for

telephone/video ∞nSuItation, Painki=e「s, antibiotics o「 「efemai fo「 u「gent t「eatment to servICe

that is seeing patients; Life under lockdown joint prQject He「efordshire Council and He「eford

llmes, Submit photos to https 〃herefo「dshirehlStOrv Orq uk/COntrlbute o「 tag photo

糊ifeunde「IockdownHT on social media, CO=ection of photos for poste「ity on

he「efordshire history.org.uk; hear請eIt thanks to a= NHS staff and keyworkers and a= dedicated

VOlunteers and communfty groups 100king afte升…lnerable and shjelded Update NOTED:

「eceived update on shielding from Chief Executive; rePOrt Of 「aw sewage in RM訓Lugg, 「efe「「ed

to EnvironmentaI P「otection team at Herefo「dshi「e

4.3.　LocaI Residents -Why 2 A「chitype RiBA stage 3副is, NOTED sent and paid monthly; What

a「chitect costs ag「eed fo「 future stages, NOTED PC discusses what included and what required

for each stage and hoW to keep ∞Sts to minimum, A「chftype仙Iy aware of issues and wo「ks to

keep budget down as much as possible.

5. Minutes ofthe lastmeetings - 9 and 19 March 2020ADOPTED and wiIl be s屯ned when

Ci「cumstances pemit.

6. Recomnendations from円nanciaI Advisory Working Group meetings -

6.1.　Newfomat fo「 monthly accounts reports - NO丁ED: addition ofvi「ement ∞iumn and fu巾Ier

detaiis of Cie「k’s expenses; infomation given on CIe「k’s pay and expenses for transparency

but over and above legal 「equirement, issue to be add「essed in future・ ResenIeS Analysis for

yea「 end 2019-20 ADOPTED.

6.2. D「aft ResenIes St「ategy at yea「end 31 Ma「ch 2O20 fo「 2020-21 financial yea「-ADOPTED

and wiIi be signed when ci「CumStanCes Pemit.

6.3.　Recommendation of FAWG 4.5.20 re insu「ance - NOTED 3.1 and RESOLVED to take out 3 y「

agreement with Pen vfa Came and Company, for節46.01 per annum.

6.4.　D「aft Risk Register and Asset Registe「一NOTED increase in insuran∞ COVer and changes

requi「ed by Covid 19, ADOPTED Risk RegiSte「・ NOTED 3.2 of FAWG 4.5.20 to dispose of

Speed Indicato「 Devi∞ (SiD), RESOLVED to diSPOSe of SiD, Cierk iNSTRUCTED to ensure

aII data 「emoved and undertake disposaI, amended Asset RegiSter ADOPTED. Both

documents wi= be signed when cj「CumStanceS Permit.

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6.5.　Quote to upg「ade accessibiIity on website, uPgrade to latest Wo「dp「ess and upg「ade security,

Signatu「es and pu川nk to PC Facebook page - RESOLVED to pay quote of鎚O + VAT

7. FinancIal P「ocedures - The baIance of the cu町ent aCCOunt Of E75,777.21 as at 19 May 2O2O was

NOTED. Baiance inciudes: COmmitted 「eserves of l. e6.659.15 fo「 donations fo「 Community Fac輔es

(CF), 2. f27,000 fo「 ioan 「epayments/CF wo「k, 3.鮎,OOO fo「 vi=age g「een, 4. E2,000 fo「 repia∞ment

Of notice boa「ds. ActuaI payments, 「eCeipts and variance agaInSt budget REVIEWED and AGREED

as in appendix attached when minutes adopted, NOTED items 7.4 to 7.17 paid by BACS unde「

Clerk’s delegated powers from PC meeting on 19/3/20, foiIowing app「OVaI f「Om 2 signatories:

7.1.　Vi「ements for 2019-20 accounts to 「e¶ect budget lines at yea「 end: f797 from Contingency to

Pa「ish Enhancement; E4,622 f「Om Contingency to Fac=ities P「qiect - AGREED.

7.2. Virementfo「2020-21:創10 from Contingency to Elections-AGREED.

7.3. A「chitype Ltd, Architects fees fo「 extension study and part RiBA stage 3. f3,720 (inc. E620

VAT), C/N 1526 - Paid 9/3/20 under CIe「k’s deiegated powers

7,4. He「efo「dshire CounciI, PIanning fee for communfty cent「e, ee,259 - Paid 26/3/20.

7.5, A「chitype Ltd, A「chitects fees fo「 extension study and part RIBA stage 3,鋤5,576 (inc.鋤,096

VAT) - Paid lA/20.

7.6. SuppIymeprint.∞m Ltd, Overprint of bame「 fo「 Fund「aising G「oup event, 230.00 - Paid 6A/20.

7.7.　DC Ga「dening, 」engthsman, e258 (mC. E43 VAT)- Paid 7M/20.

7.8.　HM Reve…e and Customs, Empioye「S’NI fo「SaIary claims Oct 2019 and Jan 2020, e75.49 -

Paid 15/4/20,

7.9. Aiison Sutton, Cont「acted saia「y, eXPenSeS, eXt「a hours and 「efund of items pu「chased fo「 PC,

婁2,331.O7 - Paid 16I4/20.

7.10, HM Revenue and Customs, PAYE/NiC paid on behaifofCie「k, e517.25- Paid 16/4/20.

7.1 1. information Commissione「, Data p「OteCtion fee, {40 - Paid 16M/20.

7.12. Chase Disti=e「Y Ltd, Hand sanitiser fo「 Covid voIuntee「 g「oup, E86.40 (inc・針4.40 VAT) - Paid

2314120.

7.13. eUKhost 」td, Domain name renewal fo「 2 y「S,馴25,96 (inc. E20.99 VAT) - Paid 6/5/20.

7.14. DC Ga「dening, Lengthsman, C180 (inc. E30 VAT) - Paid 6/5/20

7.15. He「efordshi「e Councii, Eiectien fee f「Om 2019-20, elO9.52 - Paid 13/5/20.

7.16　He「efordshire Locksmiths, New 10Cks on notice boa「d at schooi, {107 - Paid 18/5/20.

7.17. HM Revenue and Customs, Emp10yerS NI,曇42.59- Paid 18/5/20

7.18. Receipt from Herefo「dshire Counc" Refund of half pIanning fee & administration fee, er.642.

7.19. Receipt from He「efo「dshi「e Council, Part p「ecept, {25,75O.

7.20. Receipt from The He「efo「dshi「e Communfty Foundation, G「ant fo「 Covid voiuntee「 WO「k, e500.

7.21, Re∞ipt from Ma「den News and Views, Advertising monies,鋤,326.

7.22. Re∞ipt什om HMRC, Refund ofVAT f「om 2019-20, e4,147・31.

8. P!aming AppIIcations-8.1.　NOTED P200118/PA7, Sma= Ashes, Marden, HRi 3DA- P「iorApprovai P「oposed

agricuitu「ai sto「age bu脚ng and hard standing - OBJECTED to on g「Ounds of access,

d「ainage, Size and position and vjsibiIity within Iandscape unde「 Urgent PIanning Matters

Po=cy - Note Prio「 App「OVa廿efused, development unsustainable and unjustified・

8,2.　NO丁ED P200332/FH, Kitten Gate, Ma巾en, HR1 3EX - P「OPOSed demoiition of existing

detached ga「a9e/store and 「eplacement wlth ga「age and annexe - Approved with

COnditions.

8.3.　NOTED P193871/F, Sutton Lakes House, Sutton St NichoIas - Proposed repIacement

dwelIing (amended desc「iption) - OBJECTED to under deiegated powe「S On foliowing

g「ounds: not On Same footprint, nOn-COnfomfty with NDP poiICy M3; OutSide settlement

bounda「ies, nOn-COnfomfty to Ml and M2; OPen COuntrySide; SCaIe, Size and p「oposed

finish not in keepIng With vemacuia「, non-COnfomjty with M3; dange「OuS a∞eSS OntO Wyatt

Lane, nOn-cOnformfty with M3, SOiI heavy ciay, SOakaways剛up, Wate「 On Su向Oe;

Sign価cant deconst田Ction/demo=tion work al「eady taken place) nO ionger abie to saIvage

Originai building: land heavily iandscaped in readiness for p「esumed pemission.

8.4.　NOTED P200559/FH, Fairview, SしrttOn St NichoIas, HR1 3BU - P「oposed two storey

extension - Refused.

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8.5. NOTED P2OlOO8/RM工and adja∞nt tO New House Fa「m, Marden - P「OPOSed Reserved

Matte「s appiication fo=owing outline app「ovai 1 50989 (P「oposed residential deveIopment of

up to 90 dwe=ings, With p「OVision of a site fo「 a community buiiding and associated open

Pub=c space) fo「 the e「ection ofthe community buiIding and associated wo「ks・ IThe

remainde「 Of the housing deveIopment is suPject to a separate Reserved Matte「S

appIication 190182) - SUPPORTED unde「 deiegated powe「s: aPP「OP「iate and suitable fo「

C「eation of much needed community faciiities; meetS 「equi「ements of Parish (foliowing

many consuitations) and desjre offamiIy gi軸g iand for new buiiding to parish.

8.6, NOTED P193871/F, Sutton 」akes House, Sutton St NichoIas - P「OPOSed 「epIacement

dweIiing, 「e-aIignment Of access track and change of use of ag「icuitu「ai paddock to fom

Part Of residentiaI curtlIage (amended desc「iption)一OBJECTED to under deiegated powers

On foI10Wing g「Ounds: aIthough infomation 「eceived rega「ding moving footprint to avoid

Weii, COnSider footprint ia「ge「 than o「iginai and wi= dominate; height, With VeIux windows on

first floo「 to p「OVide light to intemai spa∞S aS aPPIicant described, tOO g「eat and impact

area; garage ia「ge and out of scaie川On一∞nfomity with Ml and M2 as outside se側ement

bounda「ies, the「efore shouId be determined against Core St「ategy; infomation provided by

applicant that ha「d standing instaiIed with stone as no ha「d standing on site, Significant

iandscaping to site incorpo「ating adjacent agricuItu「a=and and appea「S SOme hedging

removed.

8,7,　P201300/F, Land tothe West ofAshdown House, Ma「den - P「oposed e「ection of5 no.

dwel=ngs and associated works - OBJECTED to on the foiIowing grounds: OutSide the

Litma「sh settlement bounda「y, SO nOn-COnfomity with Ml and M2, in open countrysjde and

ShouId be dete「m肌ed against Co「e Strategy po=cy; ag「1Cuitu「a=and will be iost and the

density is not in keeping with othe「 P「OPerties in the a「ea, nOn-∞nfomfty with M3 and MlO;

Site is adja∞nt tO MR3 footpath and access t「ack to Berrington Water used 「eguiarly by

WaIke「s and HGVs, aCCeSS is nea「 a 「oad junction and afte「 a bend on a na「「OW country

road, nOn-COnfomity with M3; COnCe「n about p「OXimity of site to wate「 COurse and lake and

「isk of det「imentaI effect on w胴Ilfe什om sewage or 「un-Off contamination, nOn-COnfo「mity

With M= , 2 p「evious applications (151485 and 152314) for a singIe house and bungaIow

respectiVely refused as in open countryside and unsustainabIe, 5 dweIiings with inc「eased

ioss of agriculturaI land, g「eate「 P「OXimfty to MR3 and increased waste to be disposed of

are oertainiy unsustaina馴e, nOn-COnfomity to NDP, Core Strategy and NPPF.

9, Parish Reports and issues -

9.1.　Lengthsman Scheme, generai maintenance and g「ass cutting - COnSide「 items fo「 Lengthsman

Or Othe「 Contracto「S - Repo「=n Clerk’s lnfomation Sheet NOTED: Change in mowing at SmalI

Ashes fd川owing request f「om Herefordshi「e Wildiife Trust, Lengthsman no Ionge「 mowing area

OPPOSite」unction, Wi= be mown 2x year by Baifou「 Beatty; mOWing SCheduie for othe「 a「eas

mown by Lengthsman, RESOLVED no furthe「 mowing until 「eviewed at next meeting' CIe「k

iNSTRUCTED to lnfom Lengthsman: mOWing suspended; Strim/Cut by Laystone B「idge in June

and then at end of JuIy when bndge 「epai「 COmPlete; P3 st「im/cut of MR24, gateS On MR21 and

MR45 to chu「Ch. Recent issue of loose dogs k冊ng iivestock on private Iand by church that is

C「OSSed by footpath - CiI「 Bennett to provide CIe「k with contact details, Cierk iNSTRUCTED to

「ing and acknowledge se「iousness and offe「 SuPPOrt if requi「ed.

9.2. Footpath O簡ce「 - Rec「uitment ag「eed through June News & Views with 「efe「ence to BaIfour

Beatty guideIine document. issue of Balfou「 Beatty unable to give iandowne「 detaiIs to p「evious

PFO due to GDPR, Wa「d CII「 Guth「ie to contact Herefo「dshi「e officers when p「OVided with

deta=s.

9.3.　Community Facilities G「OuP - NOTED: COmmentS f「om Herefo「dshire lntemaI consuItees,

Particula「iy ecoiogy and Iandscape ∞mmentS about 「emovaI of hedge; A「Chitype prepamg

quote fo「 pianting and work suggested, SO financing can be conside「ed. Cle「k lNSTRUCTED to

ask A「chitype to check what fu帆e「 studies being undertaken by deveiope「 and whethe「 Can

Sha「e data.

9.4　S&A LIaiSOn G「oup - New 「ep「esentative when meetlngS COmmenOe - RESO」VED C=「 Lees

SeCOnd representative with C冊Biake.

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9.5, Neighbou「hood Deve10Pment Pian - Next actions: RESOLVED to conside「 interim revieW.

NOTED can get g「ant and empIoy consuItant to undertake Cail fo「 Sites, SPeCific to smali sites

Oniy. CIe「k lNSTRUCTED to: aSk fo「 interested parishioners in News & Views; COntact Ki「kwelis

fo「 quote. C=「S Bennett, Ryan. Biake, Paske, Lees, Barratt inte「ested in being on Wo「king

G「oup, With pa「IShione「s.

9.6.　Grant to Marden Parish Church - Report in CIerk’s Info「mation Sheet NOTED: aVe「age COst Pe「

annum for mowing and t「ee wo「k tl ,792. NOTED: NALC considers g「ants to maintain chu「ch

P「OPerty P「Ohibited unde「 1894 LocaI Govemment Act, nOt OVe巾dden by 1972 Act; Summa「ised

that no consensus and councii which pays must conside「 if p「udent to do so. RESOLVED to:

give鋼,150, taking note of NALC advice but in best inte「ests of parish and community;

undertake vi「ement offl,150 from Contingency to Old Chu「chya「d expenditure line.

10, Cor「espondence - Co町eSPOnden∞ in CIerk’s lnformatiOn Sheet NOTED"

As 21.OO, RESOLVED to finish agenda ItemS.

11. 1Vlatters for next agenda o「 fo「 Cle「k’s action under deIegated authorfty

Next agenda:

・ Ciimate eme「gency and envi「Onmenta=ssues

・ Reviewofmowjng

'　Asabove.

Clerk’s action:

issue of stife by chu「ch, ema旧o be forwarded by Cll「 Ba唯札fd州ow up with Locality Steward

NOTED issue wjth motocross cyclists on MR19, Ward CII「 「eport to poiice contact

Order Aイ「ame for Covid 19 sociai distancing,鋤65 +VAT

Obtain cost fo「 cioth face coverings for next agenda, NOTED CiI「 Hayward may be abie to make

As above.

12, Date of next meeting - Monday 8 June 2020 at 19・OO by Zoom. Mai両tems - Ciinlate eme「genCy

andNDP.

13. ProposaI to excIude pubIic from item 14 - RESOLVED to exciude pubiic.

14, Personnei matte「 - ConfidentiaI minuteS.

This meeting was decia「ed ciosed at 21.23.

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