Tally.erp 9 brochure english

Prepared By

Tally Software Bangladesh

TALLY.ERP 9 BROCHURE

Tally Software Bangladesh® www.TallySoftware.com.bd Ω - 01711-802330

Table of Contents Tally Software Bangladesh ...................................................................................................................... 0

Accounting .................................................................................................................................................... 3

Financial Management & Controls ............................................................................................................... 4

Tally Inventory .............................................................................................................................................. 5

Inventory Accounting & Management ......................................................................................................... 9

Manufacturers: ......................................................................................................................................... 9

Distributors & Wholesalers: .................................................................................................................... 10

Traders: ................................................................................................................................................... 10

Common Inventory Features: ................................................................................................................. 10

Batch Vouchers Report ........................................................................................................................... 11

Purchases and Payables .............................................................................................................................. 12

When receiving goods: ........................................................................................................................... 12

Stock Query from Invoice........................................................................................................................ 13

Sales & Receivables: From Order to Receipt .......................................................................................... 14

Stock Query from Invoice........................................................................................................................ 15

Mass Emailing - Communicating made easy ....................................................................................... 16

Convenient and controllable ................................................................................................................... 17

Point of Sale (POS) .................................................................................................................................. 17

Tally Manufacturing .................................................................................................................................... 18

Bill of Material with auto adjustments of stock:..................................................................................... 19

Additional cost of Manufacturing with notional value and percentage: ................................................ 19

Tally Costing ............................................................................................................................................ 19

Cost Centre Reports .................................................................................................................................... 20

Category Summary: ................................................................................................................................. 20

Tally Job Costing .......................................................................................................................................... 22

Tally Payroll ................................................................................................................................................. 23

Professional Tax calculation. ................................................................................................................... 24

Tally Branch Management .......................................................................................................................... 24

Multi-Budgets & Scenarios ......................................................................................................................... 29

Multi-Currency ............................................................................................................................................ 30


Multi-Cost/Profit Centres............................................................................................................................ 31

Multi-Period Financial Year ......................................................................................................................... 32

Multi-company ............................................................................................................................................ 33

Tally Security and Access Control ............................................................................................................... 34

Remote Access ............................................................................................................................................ 35

Tally Silver Edition - Single User .................................................................................................................. 37

Tally Gold Edition - Unlimited Multi User ................................................................................................... 38

Image Printing ......................................................................................................................................... 39

Banking ........................................................................................................................................................ 39

Instrument-wise reconciliation ............................................................................................................... 40

Opening BRS ............................................................................................................................................ 40

Cheque printing configuration with Preview .......................................................................................... 40

Multiple cheque printing/capture .......................................................................................................... 40

Payment advice printing ......................................................................................................................... 40

Deposit slips printing .............................................................................................................................. 41

Tally Marketplace .................................................................................................................................... 41

Bill Settlement from Outstanding ........................................................................................................... 42

Pre-Closure of Orders ............................................................................................................................. 42

Receipts & Payments Report .................................................................................................................. 43

Job Work In/Out ...................................................................................................................................... 44

Item Cost Tracking .................................................................................................................................. 44

Income Tax for Salaries ........................................................................................................................... 45

Tally in Bangla ............................................................................................................................................. 46

Cash Flow Projection Statement ................................................................................................................. 47

Multiple Addresses for Company and Ledger Masters ............................................................................... 48


Accounting

Two Decades of Experience

All your accounting requirements are supported.

And more. Accounting, also known as bookkeeping, is the recording and classifying

of financial transactions into the books of accounts and associated registers.

Let us look at the some of the 'needs' for which businesses maintain books of

accounts:

• To fulfill legal requirements - records as per standards and practices

• To pay taxes to various bodies - statutory needs

• Keep the business running - manage receivables & payables, cash, bank...

• Keep a watch on the pulse of the organization - key performance indicators

• Respond to queries - to locate the right transaction immediately

Tally has been perfecting this 'simple' recording - accounting - for over twenty

years. All this to

Deliver better, faster and more flexible ways to fulfill your needs, not just maintain

books of accounts.

A few examples will illustrate:

• With the entry of a voucher (this is what we call all accounting transactions)

all books of accounts, all reports, all totals & sub-totals are updated instantly.

There is nothing more that needs to be done - whether you are inserting a

forgotten entry, or correcting one

• Taxation requirements of all the states of India are available, in the

prescribed formats

• Supporting tasks like reminder letters, delayed interest, ageing, bank

reconciliation

• One single dashboard to look at all important business ratios

• Drill down from any report, even the Balance Sheet, right to any voucher or

filter and search


• Data entry in the language of the users choice - and report in any other

language (from the languages supported)

• Mark vouchers that are draft as 'optional' and convert these to final- with one

button click

Financial Management & Controls

Your Lifeline - Finance at Your Finger Tips.

Tally.ERP 9 comes with rich features & financial reports that give you the necessary

management and control of your business. A few of these are listed below:

• Funds Flow & Cash Flow reports – help you locate bottlenecks

• Bank reconciliation - keeps your bank books in sync, and identify unclear

instruments

• Customer Credit Limits - to limit risk of default and large losses

• Budgets - keep tabs on projected expenses against actual

• Mark vouchers postdated - these will reflect into the books of accounts only

on/after that date

• For needs where reports have to consider a transaction that has not

happened (say salaries for this month that get paid the next month)

vouchers (called 'reversing journals') can be marked to 'disappear' for reports

post a specific date.

• "Scenario" management - helps you with your business forecasting and

planning. You can use optional, reversing journals and memorandum

vouchers, to aid in recording provisional entries that are useful for interim

reports.

• Multiple inventory valuation. You can decide one valuation method for the

business, and be able generate financial reports using any other valuation

method - as the statutory method may not be appropriate for your needs,

your bankers and for other decisions.

• Cash balances can go negative - you can get warned if this is about to

happen, or see reports and make the necessary corrections

• Several business exceptions are available (negative stocks, negative ledgers) -

for you to exercise control over these activities


• A one-screen business ratios with drill down right up to the transactions -

help you to correct course frequently.

• Item wise & document wise profitability statements to control revenue

leakage and inappropriate pricing.

• Internal audits are supported with audit controls - authorized users can mark

vouchers as 'audited' and can get to see reports on changes made post audit,

and the name of the person making the change.

Tally Inventory

Manage, Track and Optimize Inventory

Inventory is the total amount of goods and/or materials contained in a store or

factory at any given time. Store owners need to know the precise number of items

on their shelves and storage areas in order to place orders or control losses.

Factory managers need to know how many units of their products are available for

customer orders. Restaurants need to order more food based on their current

supplies and menu needs.

Some important features available in the Inventory module are:

Multi-location Stock Control: Use Tally.ERP 9 to keep track of your stock at a

single or multiple locations.

Comprehensive Recording of Stock Movement: Record inventory transactions

easily and comprehensively using Goods Receipt Notes, Delivery Notes, Stock

Transfer Journals, Manufacturing Journals as well as Physical Stock Journals. All

stock movements are fully recorded and maintained in Stock Registers.

Management Reports: The Movement Analysis report gives the party-wise details

of goods bought and sold and helps identify good and bad business partners. Stock

Query is a unique single sheet report that gives information on stocks at different

locations as well as total stock-in-hand.


Aging stock Analysis: This report identifies old stocks to aid in decisions relating to

their quick disposal.

Batch-wise or lot-wise Inventory with Expiry: You can use the concept of Batches

or Lots to track stock at the batch level, with expiry date support.

Re-Order Levels: Know your stock order position with the comprehensive Order

Status reports in Tally.ERP 9. Specify reorder levels and minimum reorder quantity

in absolute quantities or based on previous consumption. In Tally.ERP 9, you can

configure and use the following depending on your requirement:

Stock categories: Stock Category offers a parallel classification of stock items. Like

stock Groups, classification is done based on similarity in behavior. The advantage

of Categorizing items is that you can classify the stock items (based on functionality)

together – across different stock groups, which will enable you to obtain reports on

alternatives or substitutes for a stock item.

Multiple godowns: Locations/Godowns are places where Stock Items are stored.

You can monitor the location-wise movement of stock by creating multiple

Godowns. Tally.ERP 9 permits the creation of any number of godowns, under

groups and subgroups to match the structure you need.

Stock transfers to locations/godowns: In Tally.ERP 9, Stock Transfers are

recorded using Stock Journal Vouchers and are used to make stock adjustments.

For example, to record any increase or decrease in stock due to shortage, wastage

of stock or to record inter-godown transfers of stock, assembling or disassembling.

It can be used to reflect the status of godown-wise stock. Additional costs incurred

during stock transfer can also be tracked. This adds up to the value of the stock but

does not get reflected in the accounts.

Stock query by stock group, or stock category: Stock Query is a statement which

provides all the information related to a particular Stock Item such as:

• Closing balance and its value

• Cost price and Standard selling price of the product

• Last purchase details such as date, party, quantity and rate

• Information about last sales – date, quantity, rate, sales party etc.


• Warehouse details

• Stock items under similar categories etc.

In Tally.ERP 9, this statement can be generated either on the basis of a stock group

or a stock category.

Multiple stock valuation methods: Tally.ERP 9 allows you to view the effects of

different stock valuation methods on the closing stock value. You can view a

columnar display of different stock valuations.

Each stock item can be set up to have a different stock valuation method. In some

instances, a particular method of valuation may be required, for example, to assess

the replacement value or saleable value of stock. Tally.ERP 9 displays stocks in any

or all the valuation methods dynamically and simultaneously, without any

complicated procedure.

Multiple units of measure: Stock Items are purchased or sold on the basis of

quantity. The quantity is measured by Units. In Tally ERP.9, you can define these

quantities as multiples of a unit of measurement, for e.g. dozens, gross, carton, etc.

Citing an example, you could buy 25 boxes of pens with each box containing 12

pens. You could then pack them into a single carton and sell it as one carton

containing 300 pens.

Alternate units of measure: Stock items can be purchased as one unit of measure

and sold in a corresponding unit of measure, for e.g. you can buy paint in bulk in 50

litre barrels, repack and sell the same in 1 litre tins.

Tracking through receipt notes/ delivery notes/ rejections inwards/ rejections

outwards: Tracking number is the reference to have a link between transactions.

For e.g. if Tracking Number is selected in the Receipt Note, the details of the items

are automatically displayed in the Purchase Invoice.

Additional costs incurred on purchase: In many situations, more than one item is

purchased where the expense incurred is charged as a lump-sum amount.

However, to give an effective cost including the expense to each of the items, the

additional costs of purchase option is used. This process is automated and

allocation of the expense to a stock item can be done on a predefined basis.


Expenses posted using Additional cost on Purchase features, do not affect the

relevant nominal ledger accounts but update the cost of the Stock Item, i.e., the

additional costs incurred are updated without actually affecting accounting, only

the stock value goes up.

Movement analysis: Party-wise/Item-wise/Stock Group-wise: Movement analysis

shows the analysis of only those inventory transactions which are integrated with

the accounts, i.e. inventories which are also recorded in the books of accounts.

Movement analysis is used for comparative studies and they give an insight into the

flow characteristics of the stock in an organization.

Price lists: Price Lists are useful for orders and invoices. An up-to-date price list

helps in decision-making even at the lower levels of the organization and quickens

the sales process. Tally.ERP 9 assists in creating quantity based pricing with a

complex discount structure. Price Lists are available only for inventory items and

hence the feature is available only if inventory and invoicing are activated for the

company.

You can have one or more price lists, because you may require more than one price

list, when you have different price structures/levels for different purposes viz.,

different groups of customers requiring different discounts or dealing in different

products.

Sales and purchase order processing: When the order is received from a

customer for the supply of goods, the Items, quantities, date of delivery, etc., details

are given along with the Sales Order Number. Once these goods are delivered, this

Sales Order is tracked for the order Details either in the delivery note or in the sales

invoice.

When the order is placed with the suppliers for the supply of goods, the Items,

quantities, date of receipt etc., details are mentioned along with the Purchase

Order Number. Once these goods are received, the Purchase Order is tracked for

the Order Details either in the receipt note or in the purchase Invoice.

Define and use Bill of Materials: A Bill of Materials is a list of constituent items

along with quantity details that can be allotted for the manufacture of a certain


product, by-product or likewise. This facilitates the immediate reduction in stock of

the item automatically. This process of listing the items that make up another item

is made possible in Tally by enabling the Bill of Materials Facility.

Bill of Material (BoM) is created only for those items that are assembled in-house.

For trading items, you do not need a BoM. Therefore, you need to specify a BoM at

the time of creating a Stock Item or when altering its master.

Point of Sale (POS): POS is an acronym for Point of Sale. Point of Sale could mean a

retail shop, a check-out counter in a shop or any other location, where a sales

transaction takes place. The various POS equipment used in retail outlets are Cash

registers, card readers and barcode scanners. It is a computerized Cash Register

which adds the sales total, computes the State sales tax or VAT, calculates the

change from the money tendered and automatically adjusts the store's inventory.

Inventory Accounting & Management

If you deal in goods, of any type, you'll appreciate the Inventory capabilities in

Tally.ERP 9

You can comprehensively record all types of inventory transactions, using goods

receipt notes, delivery notes, stock journals, manufacturing journals and physical

stock journals. All stock movements are fully recorded and maintained in stock

registers.

Developed for all manufacturers, distributors, wholesalers or traders a small list of

features are briefly described below:

Manufacturers:

• Bill of materials and Manufacturing Journals, to record material conversions

• Compound bill of materials support, for units that contain assemblies

• Multiple locations (godowns)

Excise for manufacturers, including all documentation and invoice

• Costing for jobs


Distributors & Wholesalers:

• Multiple price lists, with effective dates of applicability

• Use multiple units of measure (say KG's & grams)

• Dual units of measure (say KG's and bags, to support variations as happens

in commodities)

Traders:

• High speed billing, with support for POS printers

• Bar code support

• Automatic application of taxes

• Service billing & service tax

• Integrated sales return in bills

• Print bills (and any other document) in the customers’ language

Common Inventory Features:

• You can choose to de-link the computed inventory value to automatically

appear in your financial statements - and enter this figure manually.

• Stock ageing reports, to identify slow and non-moving stocks

• Invoice profitability reports to keep a pulse on sales

• Multi-currency transactions - buy and sell across the world - with integrated

forex gain/loss calculations

• Physical stock take records to adjust physical vs. actual stocks

• Maintain batch & expiry details

Integrated/Non-integrated accounting and inventory: With Tally.ERP 9, you

have the option to choose closing stock balance from inventory records or from

stock ledger account.

If accounts are not integrated with inventory, you can enter the closing stock value

manually by creating Stock ledger account. This option has a significant effect on

the Balance Sheet and Profit & Loss Account. If set to Yes, it extracts the

stock/inventory balance figures from the inventory records and provides a drill

down to the Stock registers from the Balance Sheet.


If set to No, it ignores the inventory books figures and picks up the manually

entered closing stock balances from the ledger account created. This facilitates the

maintaining of accounts and inventory separately.

Stock records often contain compensating errors caused by wrong allocation to

items. This feature enables finalization of financial books without waiting for the

reconciliation of stocks.

Batch Vouchers Report Simplify Inventory Management with Item-Batch Tracking

Managing various inventory items in a multi-stock warehouse can be quite

cumbersome. Needless to say the increase in complexity in industries such as

pharmaceuticals that has batch inventory. If a situation arises where an item

belonging to a particular batch needs to be identified due to issues such as quality,

it could prove time-consuming to trace all the transactions which involved that

particular item especially if it involves doing it physically.

Item Batch tracking in Tally.ERP 9 puts an end to all the effort and inaccuracies. It

provides you visibility of movement of a particular item that is related to a selected

batch. The transactions could be stock inward or outward, and include all details.

Now, there's no longer the difficulty of sorting through hundreds or even

thousands of transactions to identify transactions pertaining to just one item of a

batch-with Item Batch tracking in Tally.ERP 9 it’s never been easier.

Item-Batch tracking can be configured to deliver:

• Stock Flow: The flow of stock ranging from opening stock, goods inwards and

outwards-to the closing stock, can be analyzed in terms of its quantity. It gives you

an insight to the batch-wise movement of each stock item.

• Profitability and Consumption: Item-Batch wise report shows the profitability

and consumption details for each stock item. This statement is used to reconcile

the closing balance.

• Sorting Method: This will help you view the report in alphabetical descending or

ascending order.


• Navigation: This helps you navigate from one report to other stock item and

batches.

• Show Profit: This helps you view the batch-wise stock item profitability.

Purchases and Payables

Efficient Purchases Strengthen Your Business

Tally.ERP 9 delivers the entire purchase cycle whether the need is the complete

purchase order - goods receipt - rejections & returns - advances, debits & payments

or a single payment entry, fulfilling all needs.

To ensure that you have the right stocks and minimize carrying costs, Tally.ERP 9

delivers the following to improve purchase orders:

• Define Re-order levels as a definite number or based on consumption

• Define minimum quantity to order as a definite number or based on

consumption

• Pull up a report that shows the stock position, including complete details of

open purchase orders, sales orders that need to be fulfilled - check on past

purchase history, and then place orders

• Optionally stagger delivery dates in the PO

When receiving goods: 1. Make entries in accordance with supporting documentation, including errors

your suppliers

2. could have made (say of multiplication & round off)

3. Incorporate additional costs

4. Automatically manage input taxes

5. Flexibility allows receipt of goods, quantities and rates different from that

ordered - since this is common in real life.

6. Record samples & free items (using different 'actual' & 'billed' quantities)

7. Multiple receipts for one order or one receipt for multiple orders, or against

verbal orders


In case there is a need to add other costs (say coolie and cartage) these additional

charges can be apportioned to the cost of goods purchased.

Supplied goods may not match your needs and these are managed by the

'Rejections Out' inventory voucher. Supplier dues, input taxes and inventory

positions are updated.

Suppliers often indicate likely profits, which may not be met. In case such

assurances are made, you can look at Item profitability reports, and get the facts

right. You could then negotiate a rebate and record this as a debit note.

Keep tabs of how much is due to whom, when. Manage advances, payables & post

dated checks. Ensure there are no errors in payments - print checks from Tally.ERP

9.

Stock Query from Invoice

Absolute clarity while raising invoices

You are in the process of raising an invoice with the customer in front of you when

you are suddenly struck with a doubt. The all new Stock Query option in Tally.ERP 9

generates information pertaining to Stock items with a single click. Since it happens

on-the-fly, you can check your facts while you still have the invoice open, and

complete the transaction for the customer. Decision-making has been taken to a

new level!

Quick decisions mean happy customers

The information you can access covers purchase cost, selling price and even last

discounts offered against a particular item, giving you a complete picture and

enabling you to make an appropriate decision when you raise the invoice. It also

helps you to choose from available substitutes or items of similar nature, so you

don't have to send the customer away empty-handed. The flexibility to view the

contact details of your vendor or customer is an added advantage. Moreover,

information about the latest purchases and sales can be viewed in an instant, and

the warehouse where such stock is available can also be easily located.


In addition, the Stock Query also provides statutory information, Reorders details

and Price List specified for the selected Stock item.

The enhanced Stock Query report comprises of the following information:

• Last Purchased details along with recent Purchase transactions

• Last Sales Details along with recent Sales transactions

• Closing Quantity, Balance and Value

• Applicable Standard Selling price & Costing Method

• Warehouse / Location or Batch details

• Stock items of similar group / category

Easy toggle to other stock items from the same screen

Sales & Receivables: From Order to Receipt

Effective Sales and Collections Management

The lifeline of a business, efficiencies in sales operations, both of goods & services,

directly impact growth and profitability. The need to optimize and keep a close

watch here requires exceptional capabilities from your business IT system - and

Tally.ERP 9 meets these demands.

The sales process is supported with the following documents:

• Quotations - records of quotes

• Sales orders - accepted customer orders

• Delivery Notes - documents that accompany goods

• Sales Invoices/Cash Bill - to record the sale

• Credit Notes - for financial adjustments

• Rejections in - for goods returns

• Receipts - for advances and receipts

Do you have cash sales? (Sales across the counter). With support for Point of Sale

printers, bar codes and receipts in multiple tenders, you POS enable your business


at no additional cost. Product sales may come with added services - and the

integrated product & service billing will close this.

Enforce credit limits, where needed. Along with the Payment Performance of

Debtors report you can identify persistent problems and take necessary business

decisions. Interest for delays & reminder letters aid in collection.

For businesses engaged in Excisable goods, you get full support for Excise for

Dealers & Manufacturing Excise - matter of fact a business could be both!

Make multiple deliveries from one order, or one from multiple orders - this

common need is available across all documents of the sales process.

Do you have multiple classes of customers? You can easily setup multiple prices

(even in advance and specify the date from which they are effective).

Discounts against the line, or for the document, additional charges as a percentage

or lump sum, automatic round off of bill totals, automatic computation of VAT &

Service tax, returns & exchanges are all available.

Need to verify that you are making the desired sales margins? Item wise and bill

wise profitability reports will help you keep tabs.

Stock Query from Invoice

Absolute clarity while raising invoices

You are in the process of raising an invoice with the customer in front of you when

you are suddenly struck with a doubt. The all new Stock Query option in Tally.ERP 9

generates information pertaining to Stock items with a single click. Since it happens

on-the-fly, you can check your facts while you still have the invoice open, and

complete the transaction for the customer. Decision-making has been taken to a

new level!

Quick decisions mean happy customers


The information you can access covers purchase cost, selling price and even last

discounts offered against a particular item, giving you a complete picture and

enabling you to make an appropriate decision when you raise the invoice. It also

helps you to choose from available substitutes or items of similar nature, so you

don't have to send the customer away empty-handed. The flexibility to view the

contact details of your vendor or customer is an added advantage. Moreover,

information about the latest purchases and sales can be viewed in an instant, and

the warehouse where such stock is available can also be easily located.

In addition, the Stock Query also provides statutory information, Reorders details

and Price List specified for the selected Stock item.

The enhanced Stock Query report comprises of the following information:

• Last Purchased details along with recent Purchase transactions

• Last Sales Details along with recent Sales transactions

• Closing Quantity, Balance and Value

• Applicable Standard Selling price & Costing Method

• Warehouse / Location or Batch details

• Stock items of similar group / category

Easy toggle to other stock items from the same screen

Mass Emailing - Communicating made easy

Your reminder letters, balance confirmation to 1000's of customers is just a click

away

The new Mass Emailing facility in Tally.ERP 9 enables users to send multiple emails

at the single click of a button. With this feature you can now send emails on

Outstanding Statements, Reminder Letters to the applicable customers and Pay

Slips to all or selected employees... in fact any kind of email communication that

needs to go out to multiple addresses.


Convenient and controllable

You can add or modify the email address details that exist in the customer or

employee master. For example, if the practice in your organization is to directly

send out mass emails, you can do it from the system. However, if it becomes

necessary to have the mails approved by a Sales Head or other senior person

before they are sent out, you can change email recipients on-the-fly and then have

them mailed from that email id after validation/appropriate changes are made.

Point of Sale (POS)

Simple Point of Sale Retailers' Delight

Point of Sale (POS) or Checkout is the location where a transaction occurs. Tally.ERP

9 POS feature helps you to streamline your retail operations, by automating the

'Check Out' process for you and your customers. It provides advanced capabilities

with ease-of-use and ensuring smooth retail operations. A one-time configuration

in Tally.ERP 9 is all it takes for the POS feature to be activated.

Some important features available in the POS module are:

• Generates POS Invoices with Date and time of transaction

• Ensures management of gift coupons, vouchers and discount tickets and so

on.

• Eases Cash and Credit / Debit Card transactions and allows multiple mode of

payment for a single invoice

• Tracks balances to be returned to buyers from the money tendered

• Facilitates bar code scanning of SKUs (or items).

• Provides quantified tracking of sales promotions

• Allows access to inventory levels and provides the option of quickly matching

inventory with floor counts.


• Helps in identifying consumer purchasing patterns

• Generates standard and customized reports such as Cash Registers, POS

Registers, and Inventory Reports and so on.

• Increases efficiency, revenue and productivity at the point of sale.

Tally Manufacturing

Simple Manufacturing and Materials Management

Manufacturing business produces items with the usage of machines, tools and

labor. The core process of manufacturing involves raw materials that are

transformed into finished goods on a large scale. Such finished goods may be used

for manufacturing other, more complex products, such as household appliances or

automobiles, or sold to wholesalers, who in turn sell them to retailers, who then sell

them to end users - the "consumers".

Businesses in Manufacturing can benefit immensely from Tally.ERP 9 by the

following functions and features:

Stock Item Classification as Raw material, Work in Progress, Finished goods:

Stock Item Classification as Raw material, Work in Progress, Finished goods:

The user can classify stock items as per his requirements. In manufacturing

concerns the user will primarily have three broad classifications (Stock Groups) i.e.

• Raw Materials

• Work in Progress

• Finished Goods

All items that that are procured to manufacture a particular item is called Raw

Material & is grouped under the group 'Raw Materials', whereas, a product whose

shape has changed, but has not reached its finished stage is called Semi-finished

item. These items will be grouped under the Group 'Work-in-Progress' and any item

that is changed its shape / nature completely and reached the final form to sell are

called finished Goods and is grouped under 'Finished goods' group. The user can

also create ledgers with the name Raw Materials, Work-in-Progress and Finished


goods under the group Stock-in-Hand. Once the user has deactivated the option

'Integrate Accounts with Inventory', based on the Closing balances entered by the

user, Tally.ERP 9 automatically displays the total of closing balances of all the

ledgers grouped under the group Stock-in-Hand.

Bill of Material with auto adjustments of stock: In many industries, especially assembly units there are number of components

involved in the manufacture of finished items. It is extremely difficult to issue stock

items each time a product is manufactured. Such situations can be handled in

Tally.ERP 9 by using Bill of Material. To generate a Bill of Material, create a new item

(finished or intermediate product) and specify the components that go in to

manufacturing of that finished / intermediate product. Now, using manufacturing

journal, specify the quantity of items to be manufactured. Tally.ERP 9 immediately

selects all items that go in to manufacturing of the finished product and

automatically adjusts (decreases) the stock. Any additional manufacturing cost like

wages, power, water charges etc, can be added to the value of the manufactured

product.

Additional cost of Manufacturing with notional value and

percentage: When a product is manufactured, other than the component cost, there are

manufacturing costs like labor, electricity, accessories etc, which will have to be

added to the cost of the product. In Tally.ERP 9, the additional cost can be added to

the product while entering stock Journals or at the time of entering a

manufacturing Journal (use B.O.M). The user can specify additional cost as a % of

the component cost or even specify a notional value.

Tally Costing Control & Optimize Your Costs Using Tally.ERP 9

Costing is concerned with recording, classifying and summarizing costs for

determination of costs of products or services, planning, controlling and reducing

such costs and furnishing of information to management for effective decision

making.


Businesses can benefit from various Costing facilities in Tally.ERP 9. Essential

costing functions are listed below:

• Optimize Costs Using Cost Centre & Categories

• A business, for achieving optimum cost-effectiveness, assigns its controllable

costs to cost centers. Any unit of the organization to which costs can be

allocated is a Cost Centre. For Example: Branches, Departments, and

Projects, Products, Persons and so on.

Tally.ERP 9 enables a business to allocate transactions to Cost Centers. For

example, besides the ledger-wise accounting allocation, a transaction may be

allocated amongst different Branches. Tally.ERP 9 allows to compare one Cost

Centre with another, hence provides information regarding the performance of

each Cost / Profit Centre.

Cost Category is a cluster of related cost centers. Cost Categories allows parallel

allocation of the same transaction in multiple dimensions. In many cases, a single

transaction may have to be allocated to more than one type of Cost Centre. Cost

Categories enable allocating costs to parallel sets of Cost Centers i.e. the same

amount can be allocated to more than one cost centre.

Cost Centre Reports

Category Summary: This report displays the summary of all the cost centers under a cost category.

Cost Centre Break-up: This report displays Ledger and Group summary

information for the selected cost centre.

Ledger Break-up: This report displays the summary information of all Cost Centers

for the selected Ledger.

Group Break-up: This report displays the summary information of all Cost Centers

for the selected Group.


Automatic Cost Allocation & Control: Cost Centre Classes are used to automate

Cost Centre allocations in transactions. You can use cost centre classes if you do

not wish to manually allocate amounts to cost centers in each entry.

Cost Estimation & Control: Cost estimation is the process of pre-determining the

cost of a certain product job or order. Such pre-determination may be required for

several purposes. Some of the purposes are as follows:

• Budgets & Variance

• Preparation of financial statements (valuation of stocks)

• Job Costing

Budgets & Variance: Budget is a detailed plan of income and expenses expected

over a certain period of time. A budget can provide guidelines for managing future

investments and expenses. Every Business has its objectives and goals and must

have an efficient mechanism to set its targets and appraisal of achievements in

respect of the target.

To achieve the important managerial controls, Tally.ERP 9 provides the flexible

system of Budgets for Group, Ledger or Cost Centers. Tally.ERP 9 allows creating

multiple Budgets for different purposes. For Example: Sales budget, Expenses

budget, etc. You can compare the actual performance with budge created and also

get variance report to ensure corrective measures, if required.

Stock Valuation: Tally.ERP 9 allows you to view the effects of different stock

valuation methods on the closing stock value. You can view a columnar display of

different stock valuations.

Each stock item can be set up to have a different stock valuation method (E.g.

Average Cost, Average price, Last Purchase cost, Last Sales price, FIFO). In some

instances, a particular method of valuation may be required, for example, to assess

the replacement value or saleable value of stock. Tally.ERP 9 displays stocks in any

or all the valuation methods dynamically and simultaneously, without any

complicated procedure.


Job Costing: Job costing is a form of specific order costing, which applies to a job

undertaken according to customer requirements and specifications. It applies to

industries which produce definite products against individual orders from

customers.

Some industries where job costing plays an important role are: construction,

manufacturing, printing, automobile, etc.

Tally.ERP 9 offers comprehensive Job Costing that helps businesses in project / job

order mode to estimate costs and track them.

Tally Job Costing

Track and Optimize Your Job Costs

Job Costing is a form of specific order costing, which applies to a job undertaken

according to customer requirements and specifications. It applies to industries

which produce definite products against individual orders from customers.

Key features of Job Costing module are:

• Ascertain profitability i.e., Net Profit / Loss for a particular Job / Project

• Track the transfer of materials from one godown to another

• Easily track the consumption of materials at different locations

• Drill down till voucher level for any kind of alteration or reference

• Track material-wise receipts, consumption, transfers and closing stock at

multiple locations dedicated for a job

• Create job 'cost centers’ and report on them

• Capture revenue and expenses as and when they are updated

• Compare and analyze various job

• Inventory movement: Opening, Inwards, Outwards , Transfer, Consumption

etc.

• Allows comparison of each element of cost, selling price and profit with other

jobs

• Can ascertain the costs under each element when the job is in progress

• Do a Job Work Analysis where a service or a product is the output


Other related reports that can be generated on the fly are:

Job Work Analysis Report - It also allows you to drill down from the Job Work

Analysis report to voucher entry, to view a break up of Job/Project

Materials Consumption Summary Report - displays Opening Value, Inward Value,

Consumption, Other Transfers and Closing Value

Comparative Job Work Analysis Report - displays the details of Multiple Jobs in a

single report in different columns

Tally Payroll

Enjoy the Benefits of an Integrated Payroll

Tally.ERP 9 delivers integrated Payroll software which is completely rewritten to

provide all the necessary Payroll Compliances. The software is capable of handling

simple Payslip generation in five easy steps to complex associated processes -

including handling Loans and Advances, Salary revision and Arrear calculation,

Deductions and ad-hoc payments etc.

Tally.ERP 9 Payroll module also covers a wide gamut of functions such as:

• Create and maintain the employee database viz. contact details, personal

details, bank account details, statutory details etc., EXPAT details like

passport, Visa and work permit details.

• Employee group or department wise categorization.

• Attendance, overtime, leave or production details can be recorded.

• Multiple salary structures can be created for different group of employees.

For example, department wise salary structures and salary processing.

• Support Salary revision and arrear calculation both as prospective and

retrospective change.

• Tracking of loans and advance paid to employees and defining multiple

criteria for recovery of such advances. The loan / advances can be

recovered in complete or a number of installments from employee's salary.


• Complete support to implement Provident Fund and Employee Insurance

Schemes along with

Professional Tax calculation. • Supports Gratuity as per the specified criteria.

Benefits of using Tally.ERP 9 Payroll

• Time spent on processing salaries, manual and paper work can be cut down

to a great extent.

• Accurate and timely salary processing.

• Tracking and reviewing of employee's absence and salary calculation as per

the attendance is much easier.

• Generate the Payment Advice to instruct the bank for salary payment.

• Payslips can be printed, exported to Excel or emailed to the respective email

accounts of the employees.

• All payroll related reports can be generated with a click of a button.

• Above all, the Payroll feature is completely integrated with Accounts.

Tally Branch Management

Your Branch Offices Are Just Next Door

There is a huge amount of communication, sharing of information and co-

ordination required among Head Office, Warehouse, Manufacturing Plant and the

Branch Offices. Absence of a proper solution to share information can lead to

inefficient, paper based, resource consuming processes.

Tally.ERP 9 eases Branch Management, enabling you to communicate and deliver

consistent information. The system allows two way communications thereby

reducing paper usage and redundant processes, enhancing efficiency for overall

growth.

Important Tally.ERP 9 features for effective Branch Management are:


Branch Management using Remote Access: Want to have real time access to

your Branch offices or Manufacturing plants. This facility gives you an instant one

click connect to your different office locations. You can choose to specify which

branch company is accessible remotely. You choose which remote users have

access; you decide what access a remote user gets.

Central User Management - a boon to Corporate Offices: Business Users in your

organization are spread across different branch offices and manufacturing plants.

Users come and go too. You might also have a password policy requiring users to

change passwords every few weeks. You can take advantage of the ease of central

user and password management and even manage these centrally from your Head

office.

Branch Management using Data Synchronization: Synchronization refers to the

movement of Business Information between two or more locations say, HO to

Branch Office. This enables a Branch Office to send information to the Head Office

in a secure way. You may decide to share information on a periodic fashion and set

the date & timing. After the Synchronization has been setup, sharing business

information between the locations is just a single click away.

New Data Synchronization in Tally

Business information so sensitive you need to carry it personally?

Presenting Data Synchronisation in Tally.ERP 9

Exciting advances make Data Synchronisation ideal for tying-up distributed

business environments such as branch offices, distributors or vendors, retail

chains, with the Head Office, or even any business with footprints across multiple

geographies. Data Synchronisation in Tally.ERP 9 makes two sets of data identical,

enabling a user to work with data that is current and the same as data at a central

location.

You may be a growing business with one branch, or a medium sized business with

multiple branches, or a large business with multiple branches - Data

Synchronisation in Tally.ERP 9 connects you with your business where it happens

and when it happens.


Transactions of sales orders, payments received and inventory across branches and

consolidation of all these at head office is a common practice. Configure your

business information such as sales orders & purchase orders, accounts receivable/

payable, inventory status etc to be available from all the branches to your HO.

Consolidate the information at one or more branches, decide what information

needs to flow from one branch to another. Availability of information when it is

required will facilitate faster, better and informed business decisions.

Using 'one-way synchronization'

One way flow of documents... The way you want it.

Branch Managers in your business will be under constant pressure to reduce

information overload and make available only what needs to be shared with head

office to increase productivity at every stage.

Revolutionary one-way synchronization feature of Tally.ERP 9 lets you set and

manage flow of information from your branch offices to Head Office or central

branch as per your business requirement. This feature allows you to set one-way

flow of documents-- for example sales orders from branch offices to move to Head

Office and not the other way around.

Filter voucher types

What others can see is what you send. Selective Synchronisation with 'filter voucher

types'

You may want to provide your principal companies with details of sales orders

received or pending, payments pending or received, goods in transit or in-store and

many other day-to-day transactions. As an independent business entity you want to

protect your company's competitive advantage in the market: filter voucher type in

Tally.ERP 9 helps you to segregate data before sharing.

Let us consider two situations - Data Synchronisation within your business

enterprise: Your branch may be doing sales, purchase of items, storage and

movement of those items, shipment and collection. From Head Office you need

only information pertaining to sales & collection. While you might have operated by


receiving the full copy of all transactions from your branches, now you can receive

only the relevant transactions that you want to consolidate at the Head Office level.

Stock Item Classification as Raw material, Work in Progress, Finished goods

Second situation - data sync of your business with other businesses: Let us examine

a case where you, a retail house, hold items such as refrigerator and microwave

oven manufactured by different principals - ABC and PQR. You want to share the

sales and the stock in hand status to your principals. What principal - ABC sees

must be only the refrigerators sold and in stock, not information pertaining to

ovens from PQR. This is now possible with Tally.ERP 9 Selective Data

Synchronisation.

Synchronisation after save

Real time business information from your branches using 'Sync after save'

Back office and production planning? Get real time demand now!

Promise delivery against an order only after knowing the exact status of inventory;

make payments to your suppliers after knowing the collections received;

understand market operating price from a specific shop / branch in a city, or

receive stock at the branch where it is required - all this is possible with sync after

save feature of Data Synchronisation in Tally.ERP 9.

Sync after save in Tally.ERP 9 facilitates business information to be available in real

time to all required on saving of a transaction. For example, one of your 'Retail

stores' can book sales-status of reduced inventory in the store is available

immediately to HO. Head office can reorder material based on this data received

from branches/retail outlets.

Your business does not have to wait for end-of-day data transfer between head

office and other branches; you can set the synchronisation to happen each time a

user at your branch office ‘saves’ a transaction for instantaneous update. This helps

you to plan your back office operations and production based on real time

demand. This real time update happens without any manual intervention.

Multiple Rule Synchronization


Update Your Regional Head Quarters & Corporate HQ in a Single Click

Multiple sync paths in Tally.ERP 9 enables business information flow between

branches, regional headquarters and to Head Office in just one click.

Tally Multilingual

Many businesses require that their IT business solution support languages other

than English. This is required for billing in localised areas, purchase orders &

statements to non-English suppliers, government & other local bodies.

Several real life challenges limit the use of multiple languages: from product

support, to use of the keyboard, multiple users and simultaneous use of many

languages by different users for different audiences.

Tally.ERP 9 builds upon the internal languages supported by the Windows ®

Operating System to deliver the Worlds only concurrent multi-lingual business

solution.

Activated with a simple key combination, the current language changes for data

entry, report display or during print! Data entry is eased using Transliteration

capabilities, eliminating the need for the user to know how to write in that

language. There is also no need to buy a regional keyboard - however there is also

support for those familiar with Phonetic keyboards. Different users in a single office

can set different languages as their language of choice.


The languages currently supported are Bahasa Indonesia, Bahasa Melayu, Bengali,

Gujarati, Hindi, Kannada, Malayalam, Marathi, Punjabi, Tamil, Telugu and English

(UK).

When extending or customizing Tally ERP 9, our partners can add specific

capabilities, like printing a disclaimer or notice in a specific language.

Multi-Budgets & Scenarios

Budgets are a measure of the results expected for the planned activities for a

company. Whether you formally plan budgets or not, you will be working against

several budgets – Revenue, Production, Expense, Financial, Investment and so on.

Once these budgets are recorded, you would periodically want to check up how

your business measures up against this plan. And once you get a handle on the

variance, you would probably take decisions on course corrections - record possible

outcomes of these changes (as scenarios) and compare against the budgets once

again.

This is a powerful planning mechanism that provides the flexibility to work in a

changing /dynamic environment.

With Tally.ERP 9, you can set up any number of budgets - and to make this easy,

budgets can roll up into 'group' budgets and these can roll up again into 'master'

budgets: the people who come up with the budgets can make entries and the roll-

up is automatic (and can be overridden at the rolled up level as well).

While viewing any report, you can choose to pull up the budgeted figures as well,

along with a variance column. You could just as easily pull up budget figures alone -

and make these available to various people.


A 'scenario' is the name given to a specific combination of vouchers that will be

included to deliver a report - you can include and exclude different voucher types

and build as many scenarios as needed – say one where a product launch is on

time and another where it is delayed by three months. You could then view actual

figures against a scenario. You could also see the variance between a scenario and

the budget!

Budgets and Scenarios are powerful tools when used by themselves; used together

they deliver unprecedented power to help plan & monitor your business.

Multi-Currency

As a business transacting in multiple currencies, you will appreciate the effortless

usability of Tally.ERP in this area.

Say, you make purchases from a supplier, and transact in a currency different (say

$) from that of your base currency (say INR). You’d like to keep track of the dollars

due, as well as the $ amounts due for each bill. This way you get to know your

foreign currency requirements as well as cross check the accounts in $.

At the same time you would want to see outstanding and other financial reports in

INR. Since this figure depends on the exchange rate as on the date of the report,

generating these are time consuming. With Tally.ERP 9 all reports are generated

automatically - all that is needed is that the forex rates be available for reference.

Foreign exchange gain & loss entries are 'posted' automatically (as a notional entry),

whenever any report is taken. The day you decide to make these entries regular

(say end of the financial year) you can post the required accounting Journal (with

software assistance).

Importers and exporters maintain bank, customer & other accounts in foreign

currencies (like the example of the supplier) - you can maintain these in any

currency required.

As a branch or subsidiary of a foreign entity, or for reporting, you may need to

generate reports in a currency other than the base, at some exchange rate. This

capability is available across all reports.


You may need to compare companies having different base currencies - switch one

company to use the currency of the other, or switch them both to a third!

Basically, every amount field in a Tally.ERP 9 voucher is multi-currency enabled. This

allows you to conduct business in ways that manual systems permit and most IT

systems fail to provide. It is possible for a supplier to, say, send a quote for items in

INR, some in US$ and some in €.

Multi-Cost/Profit Centres

Cost (also called Profit) centres are organizational or budgetary units. Amounts are

allocated to these centres for additional requirements of reporting, budget and

control...

First a simple example - the monthly electricity bill needs to be allotted to three

different units in some proportion, while the total wages need to be allotted

differently - all this, so that you can get to keep tabs on the expenses for each unit

for office expenses. These three units are the cost centres - and in Tally.ERP 9 you

can also set up budgets for them.

A more 'complex', yet practical example would be the need to allot an expense to

more than one set of cost centers. Let's say you buy vehicle insurance for several

vehicles and need to allot these to:

• Different business units which use these vehicles - to record expenses

against these units

• The vehicles themselves - to record the moneys spent on each vehicle

• The class of uses - to record the amounts against vehicles for people

movement and material movement

The above three become cost categories in Tally.ERP 9, and there is support to

record all these in the same voucher - without the need for additional entries and

journals. With this you need to maintain only one accounting ledger - 'Vehicle


Insurance A/c' and have the ability to monitor expenses by business units, vehicles

and class of use.

Often, the proportion of allocation is known in advance. This can be easily setup

and applied to a voucher - and the allocation is automated - especially useful for

projects and structured businesses.

Multi-Period Financial Year

A 'financial year' is truly suited to business reporting and statutory needs. In reality,

business spans across financial years, so ‘real needs’ get constrained by these

financial periods.

As an example, receivables (Sundry Debtors) is an area that is frequently plagued

by 'confusion' - the need to send reminders, resend statements of accounts and

persistent follow up - may require that you need to look at figures from date 'x' to

date ‘y’ - and one or more financial periods can be between these two dates. With

Tally.ERP 9, you can specify any date range and perform any operation that you

need to.

Comparison of Periods, say Q2 this year vs. Q2 last year, often required for

shareholder and statutory reporting are easily accomplished.

You may also need to break up periods into smaller chunks, instead of the 'year'.

While looking at the reports, you can instantly view them broken into periods of

your choice (daily, monthly, quarterly etc). For studying trends, locating unusual

figures, or comparing activities for different periods, this is invaluable.

Take the case of budgets. Say for a five year long project - and for various ledgers

you need to have a budget set up for five years, another for each year, another two

that are 2 ½ years... you can setup such budgets, and compare budget vs. actual for

any!

In effect you can 'zoom out' as well as 'zoom in' to any period of your choice.


Any changes made or a transaction inserted anytime, are instantly carried forward -

no matter how far back these are made (from a security standpoint, you might

need to restrict data entry or changes to transactions prior to a specific date - this is

available via the User security control features).

Multi-company

A set of account books represents a 'company' in Tally.ERP 9. Therefore, if you

decide to maintain your personal accounts you would create a 'company'. Many

businesses do have more than one legal entity - and so will require multi-company

support. Since each company is a distinct 'data base', building technical support for

this is not difficult.

However, with multiple companies, several needs often arise beyond the mere

facility to record transactions that need to be addressed,.

Principally, you would like to look at consolidated reports since these are often

more meaningful to you than statutory reports of each company individually. You

can therefore 'group' companies and have the reporting ability as if this were a

'company'. You could also 'group' these on demand or as required. So Partner A,

could group companies in which he is a partner (say Companies P, Q & R) and

Partner B could have a group with Companies Q, R & Y.

With multiple companies, you would probably need to compare them to see

relative figures. In Tally.ERP 9, while seeing a report for Company P, you could pull

up another column alongside that shows figures from Company Q (and any more

companies). You can now continue to drill down the report and continue to see

these comparisons.

Quiet often with multiple companies, the need arises to create the same ledgers &

post transactions to more than one company. This can be accomplished with the

click of a few keys - you save immense time by not having to re-enter data and

avoid data entry errors.


In special circumstances, where there are needs like a Purchase Order entry

becoming a Sales Order in another company, our Service Partners will be able to

work with you, understand specific requirements and build a solution around the

Data Synchronisation capability.

Security: With multiple companies, possibly including personal accounts, you may

need to control who gets access to which companies, and to do what. You can set

up users, grant or deny access - and these are defined for each company.

Remote Access: You choose to specify which company is accessible remotely. You

choose which remote users have access; you decide what access a remote user

gets.

Central User Management: Users come and go. You might also have a password

policy requiring users to change passwords every few weeks. You can take

advantage of the ease of central user and password management that Tally.NET

identities carry - and even remotely manage these while not in office.

Tally Security and Access Control

More than one user having access to Tally.ERP 9 and you begin to think 'control' -

what are different users allowed to do. Some questions that arise are - Can user 'A'

be allowed to make voucher alterations? Is he/she allowed to enter back-dated

vouchers? Should he/she be allowed to print reports?

Tally.ERP 9 security works on this concept - everything is open by default (full

access). You progressively 'lock-down' the system as the need arises. We believe

that this mimics real life functionality. To simplify the use of this system, you can

define standard sets of rights and use these as stencils for specific users - adding or

removing rights for that user, if required.

Once you open your company for Tally.NET remote access, you can apply the same

level of control to such users - a Tally.NET Identity (ID) is added in exactly the same

way as the 'normal' user.


Other requirements are also covered:

• Administrators can be denied data access! This stems from our understanding

that IT & System administrators (if you do have them, this is not a requirement for

Tally.ERP 9), typically, need access to the system and not to business data. Now

administrators can get access to all features of the Control Centre, the enterprise

wide control point, and be hands off from operating on business data.

• You may have some data that requires an enhanced level of access control - you

can specify a password that must be provided to even open the company. This is

implemented with a secure encryption method and renders the data useless to

anyone who manages to get a copy of the data files.

• Unencrypted data may need protection against casual theft. With Tally.ERP 9 you

can specify that data is not accessible locally via an Education version.

• You might have customized and extended Tally.ERP 9 to deliver certain

proprietary business capabilities: you might not like these to be available to others

or 'leaked'. With Tally.ERP 9, you can limit access to specific Tally.ERP 9 serial

numbers, and even restrict access from

Remote Access

Manage Your Business on the Move...! Trusted Remote Access in Tally.ERP 9

The concept of 'remote' arose from the limitations on business owners and staff

from traditional software systems that seriously restricted what could be done,

when it could be initiated and by whom, from outside their offices and factories.

More often than not when a business closed for the day its data was effectively

locked. (The same effect when the owner went home or traveled outside the city.)

The revolutionary Remote Access in Tally.ERP 9 makes regular functions available

outside the physical confines of the premises.

Various usage scenarios of Tally.ERP 9 Remote Access:


Manage business from home: You do not have to be present in your office any

more to know the latest update on your business. You can plan your day in advance

by checking status of payables and receivable, pending orders, stock status etc in

the morning, before you reach office. Delegate and plan work better.

Business on the move: Your absence from office does not affect the visibility to

business anymore. Access your business data from a laptop, cyber cafe or even

computer in the hotel where you are staying. Stay connected to your business

without being involved.

Enhance response time to customers: Sales staff in the field can access

customer's outstanding statements for immediate reference or discussion. Also

before booking a new order or promising delivery dates, a sales person can check

the stock status and availability of goods by using Tally.ERP 9 installed on the

customer's computer.

Chartered Accountant can access your business data sitting in his/her office:

Enable remote access to the Chartered Accountant to save time and money in

receiving expert advice. Chartered accountant and his/her article clerks can access

your business data and provide tax computation, compliance and audit advices

without having to visit your office. This can help you with continuous compliance.

A Tally expert can resolve your support queries remotely: Solution to support

issues do not have to wait any more. Provide one time access to a Tally expert or a

solution provider to fix your product, customization or any other support issues

instantaneously. This can save your business the delay in problem resolution.

Maintain personal account at home which can also be accessed from your office.

The Tally.NET ID is the user's Identity, Tally.NET servers Authenticate the user as

being a valid user; you decide what the user is authorized to do.

Your Business Requires You To Do Remote Edit of Business Transactions?

A feature essentially developed for people on the move with a capability to rectify

or alter transactions or masters from anywhere. Tally.ERP 9 will be enabled to edit

transactions and masters from a remote location.


This feature fundamentally helps business owners or auditors to amend the

classification of master or transactions without actually being present at the

business location.

It is necessary to create a user with the required permission and connect the

company to Tally.NET server. The business owner/auditor logs in from a remote

location even with Tally.ERP 9 running in Educational mode.

Remote Edit

A feature essentially developed for people on the move- Remote Edit provides

users with the capability to enter, rectify or alter transactions or masters from

anywhere. Tally.ERP 9will be enabled to edit transactions and masters from a

remote location.

This feature lets users see MIS, Financial or Inventory related information...literally

from ANYWHERE IN THE WORLD!! It also helps business owners or sales executives

create or amend the classification of master or transactions without actually being

present at the business location-a HUGE advantage.

Powerful Benefits of Remote Edit:

• Your data is with you 24x7

• You are NOT dependent on your Head Office

• Your speed/productivity is vastly enhanced

• You don't require an additional license

Tally Silver Edition - Single User

Where a single computer with Tally.ERP 9 is adequate for your operations, the Silver

edition is what you need. A ‘user’ in this context is actually a computer system.

This edition comes with all the features & capabilities including Tally.NET and

services like Remote Access.


With Silver you can manage as many companies (business entities) and personal

books of accounts as you need.

You can also create as many users as you need, and provide each with the

appropriate level of security. Your only restriction is that these users will all need to

access Tally ERP 9 from the system on which it is activated (licensed).

Since Silver supports Remote Access as well, you can authorize access to your

Chartered Accountant, who with his Auditors’ Edition of Tally.ERP 9, can remotely

provide audit, compliance and advisory services.

Similarly your Tally Service Partner can, via Remote Access, answer your queries

and provide support.

As a Silver user, you can create one Tally.NET identity, which you can use to login to

your own system from home or while on the move. Other users of Tally.ERP 9 can

also grant access to you by authorizing this Tally.NET identity.

Tally Gold Edition - Unlimited Multi User

Where more than one computer needs to have access to Tally.ERP 9, a Gold edition

is what you need. Any number of users can simultaneously have read and write

access. Note, that there can be some degradation of performance with a large

number of users and we have found that the Gold edition is usable with a

maximum of ten users. (Series B will deliver the Diamond & Platinum editions with

support for hundreds & thousands of users).

• Like with Silver you can manage as many companies (business entities) and

personal books of accounts as you need. You may also create as many users

as you need, and provide each with the appropriate level of security.

• With Remote Access, you can authorize access to your Chartered

Accountants, who with their Tally.

• ERP 9 - Auditors' Edition, can remotely provide audit, compliance and

advisory services.

• Similarly your Tally Service Partners can, via Remote Access, answers your

queries and provide support.


• As a Gold user, you can create ten Tally.NET identities, with which your

mobile users can login to your system from home or while on the move.

Other users of Tally.ERP 9 can also grant access to you by authorizing these

Tally.NET identities.

• It is easy to migrate to Gold from Silver - contact your Tally Partner. Your

license will get updated to Gold and you can now access Tally.ERP 9 from

multiple systems without the need to make any other change!

Image Printing Print logos on your business invoices and reports with the Image Printing facility in

Tally.ERP 9 Series A Release 3.2. Print images stored in BMP or JPEG formats. It is

completely simple and can add finesse to any outgoing documents.

Benefits:

• Easy identification

• Different logos for different companies

• Professional look

• Saves printing costs

Banking

Whatever the business, it is invariably linked with its Bank or Banks on a day-to-day

basis. Often, transactions could run into thousands per month for even a small

business. Business managers get a real boost from this new functionality built into

Tally.ERP 9 Release 3.2. In fact, it's so powerful and all-encompassing that Banking

is assigned its own New Section within the product.

Just what every business needs, the Bank allocation feature brings everyday bank-

related chores right to your fingertips and eases transactions and processing.

Highlights:

Multiple instrument and Mode of Transaction details in single voucher

The new Banking feature allows you to record and monitor multiple transactions in

a single voucher. Also, while the old system only captured the dates of transactions,


this feature allows the monitoring of transactions by Amount, Date, Instrument

Number or modes (like NEFT, Cheque, DD, etc.), thereby conveying a more

complete picture. The ability to identify payment modes in the system and separate

dates for each instrument eases bank reconciliation.

Instrument-wise reconciliation Reconciliation can be done for each instrument rather than the entire voucher. The

instrument details (number, date, etc.) are displayed for easier reconciliation.

In case of unseen transactions such as Bank charges, interest paid etc., these can

be captured in a new voucher without discarding the BRS (Bank Reconciliation

Statement) in progress. Further, existing vouchers can be altered in case of any

discrepancy found during reconciliation.

Opening BRS The new Banking feature allows the manual recording or automatic carrying

forward of the un-reconciled bank transactions from the current year to the

subsequent year (as Opening BRS). These can then be reconciled in the subsequent

year.

Cheque printing configuration with Preview Enhanced cheque printing configuration with print preview to reduce wastage.

Further it has been simplified to copy measurements from previous configurations.

Multiple cheque printing/capture A separate "Cheque Printing" report (in the Banking section) has been introduced to

enable multiple cheque printing with ease. Also, know if a cheque has been printed

or not by a simple Yes or No against each cheque.

Also, since it is sometimes not possible to know which Amount/Favoring Name is

going to be printed on which cheque leaf, cheque details can also be recorded after

printing.

Payment advice printing A system-generated payment advice (covering letter for payments) can be printed

for a single or multiple vouchers.


Deposit slips printing Deposit slips can be printed for a single or multiple cheques, further simplifying

Banking transactions.

Benefits:

• Saves time

• Reduces errors

• Simplifies banking

• Improves productivity

• Improves traceability

Tally Marketplace

There are times when you wish that Tally.ERP 9 had a specific report, a different

invoice format or a new feature, specific to your business. What options do you

have? Till today, the only option was for you to contact our development partners

(Tally Integrators) and get built the specific customisations you need.

Now, our Tally Integrator partners have made life so much easier for you - they

have opened up most of these custom reports, features, controls and more for

immediate purchase on the Tally Marketplace. You can search, evaluate and buy

these add-ons from within Tally.ERP 9 itself!

Highlights:

• Search from hundreds of ready built add-ons

• Very affordable and simple pricing policies

• Evaluate (for a limited period)

• Buy (Tally Currency or Credit Card) or take on monthly subscription

• Upgrade add-ons from Silver to Gold


• Pay annual subscription or upgrade fees to get the latest updates and

upgrades

• Migrate add-on licenses within your branches (if part of one Account)

Bill Settlement from Outstanding

If finding outstanding was difficult enough, then making payments exactly when

they came due, balancing payments between vendors and one's balance in the

Bank without jeopardising cash flow complicated matters. In Tally.ERP 9, Bill

Settlement from Outstandings report simplifies things. It lets you select multiple

pending bills for a party from the Ledger outstanding report, and close the bills with

a single click.

Once the voucher is accepted, the nett outstanding amount gets prefilled in the

payment or receipt voucher.

Benefits:

• Settle multiple bills directly from outstanding reports

• Save time and reduce errors

• Make quick decisions on payments

Pre-Closure of Orders The problem of variation in ordered quantity is common enough. There are

chances of deliveries being less than the quantity ordered due to various reasons.

Sometimes, a changing business situation could cause the purchase manager to

want to stop delivery of further items after receiving part of the order. Pre closure

of Orders has been provided in Tally.ERP 9 to close pending orders for perfect MIS

reports.

With this feature, pending orders that could exist in the system from time to time,

and order cancellation, are no longer issues. With Pre Closure of Orders there's no

need to make additional entries to close orders and no necessity of amending

existing orders.


For example, if a sales order is made for 100 items and the sales invoice is raised

against it with agreed staggered delivery. The first batch of 50 items is delivered,

followed by a second of 25. At this stage the buyer decides that he needs only 75 of

these items instead of the original quantity of 100. Previously, the seller could not

close this deal and the sales order would always be listed under 'Pending Sales

Orders'. Pre Closure of Orders allows this particular sales order to be manually

closed from the list of 'Pending Sales Orders' or from the Voucher, while showing

the actual delivery and sale.

Advantages of Pre Closure of Orders include:

• Accurate Pending Order summaries

• Improved system performance as it does not have to calculate outstandings

every time it is started up

• Closure of orders possible either from the Voucher or from Reports

• No Order adjustments

• Easier management of material

• Reduced labour and unnecessary handling

• Prevents losses from dead stock

• Easy to use

• Flexible

Receipts & Payments Report

For non-profit organizations and NGOs that typically rely on information related to

income and expenses, the Receipts and Payments report in Tally.ERP 9 proves

ideal. This summary of cash flow for a period includes Cash at Bank & Bank OD. It

begins with the opening cash-in-hand at the commencement and ends with the

closing cash-in-hand, so non-trading institutions can track their funds and monitor

disbursement.

Unlike a cash flow report that does not consider the opening balance of cash, the

receipts and payments report includes the cash opening balance.

Benefits:


• Useful for non-trading institutions/non-profit organisations

• Shows exact cash and bank position for a particular period

• Improves management of cash

• Helps control expenditure

• Provides a single view of receipts and payments for cash payments

Job Work In/Out

The Job Work feature supports operations for the business that outsources a 'job'

as well as businesses such as ancillary units that accept such orders. The

functionality helps solve issues related to inventory tracking and profit assessment,

for seamless operations. What raw materials need to be shipped to the job worker?

How many finished goods are expected and when? How much raw material is lying

in the job worker's factory? How to manage multiple job workers...

Item Cost Tracking

Item Cost Tracking refers to accumulation of costs and revenue for a particular

quantity of a Stock Item across various transactions. The track can be created with

any transaction and then referred subsequently in any transaction without needing

the disciple of any master or configuration. Thus allowing to analyze the running

cost and profitability of the item being tracked through manufacturing, sales, and

purchase and so on. The Item Cost and Profit Tracking feature helps you effectively

track and ascertain the Procurement cost, Landing costs, Manufacturing or

Production cost, Order cost/profit, Job cost/profit. This feature is also useful in

determining Sale price of finished goods based on the costs incurred till date and

the overall profitability.

In addition, Job Work in Tally.ERP 9 allows:

• Multiple order tracking

• MI (Material In) matched against Work Orders and not Item Masters


• Value tracking including advance payments

• Item tracking and Accounting legs of each transaction

• Billing of own material utilised for Job Order undertaken

• Tracking of billable item status (material utilised for a Job Order and their

billing status)

• Position of finished goods hence realiseable money value

Tally.ERP 9 Job Work feature allows Inventory tracking against Bill of Materials and

allows transaction Bill of Materials instead of changing it at Item Masters level. It

adjusts for external godown conditions when items sit in a job worker's factory,

providing insights to the stocks held by the business at a particular time. Similarly,

material received from the principal to the job worker can be classified in an

Internal Job Work Godown which will not be available for trading therefore giving

clear distinction of self-owned goods and the ones supplied by client. In a situation

where advance payments have been made, the Work Order-wise reports provide a

profit/loss dimension showing how much expense is booked. Inventory movement

as well as profits can be ascertained on these transactions by allocating expenses

such as travel of executives, shipping, insurance, salary and other overheads

related to the Work Order.

Benefits:

• Real time insight into materials movement and tracking

• Accurate job costing

• Suitable for different complexities... small job worker to larger operations

• Supports accounting allocation (expenses/income)

• Improved productivity and profitability

• Auto fill of raw materials for execution

• Good for just in time inventory

• Enhanced logistics management and efficiencies

Income Tax for Salaries Tally.ERP.9 brings businesses a complete Personal Income Tax calculation. This

simple to configure and run programme handles Tax calculation on the basis of

Payroll/ Expenses Voucher entered and declarations made by the employee.


This exciting feature makes it possible to generate the income tax computation

sheet and IT Returns and mail it to employees, In addition, it will provide quarterly

and yearly returns. With the Income Tax feature, calculating tax and submitting

returns are made easy for both the organization as well as the employee.

Highlights of the Income Tax feature include:

• Simple to configure

• Predefined Rules set by Income Tax Dept. will be updated as and when rules

are changed

• Offers a manual override

• Hides complexity

• IT Returns come filled

• Provides Forms 16, 16AA, 12BA plus quarterly 24Q and yearly 24 in hard copy

plus ‘e’ formats

Benefits:

• Accuracy

• Speed

• Reduced paperwork

• Reduced manual entries hence less errors and better productivity

• All returns handled from computation to returns

Tally in Bangla

The world's first concurrent multi-lingual business accounting & inventory

management software now available in Bangla.

Tally.ERP 9 is compatible with languages that follow the right to left script. On

selecting Bangla as the Display language Tally.ERP 9 will switch over to the right to

left script retaining all the existing functionalities / reports intact. This feature

immensely benefits users from the states/countries using Bangla as the official

language.

For business owners and managers, this means they can now create or alter

masters, transactions and view reports… in their native language!! This is a big


advantage when operators might prefer to use Bangla as they are not conversant

with English, while principals and official bodies such as Banks might require

documents to be submitted in English.

While Tally.ERP 9 can now handle Arabic, it still comes with all the advantages of

Tally.ERP 9 like Remote login and Edit, Recruitment...

Benefits include:

• No restarting the computer

• Bi-directional support (ledger name in combination of 2 languages)

• Manage business in your native language

• Simple Layout change facilitates you to work with Tally.ERP 9 in Arabic

• Bi-directional Language Support - Ledger/Group/Item name have a

combination of Arabic/English

• Flexibility to maintain business information in English, view and print reports

in Arabic or vice versa

Cash Flow Projection Statement

Imagine running a business and not being sure how much cash is owed and when

one needs to make payments. Imagine never being able to predict what one's cash

situation is going to be like 3 months ahead, or even 6 months down the road. The

Cash Flow Projection statement in Tally.ERP 9 will end all the uncertainty with day-

to-day cash position and long term forecasting!! This powerful tool helps

businesses manage cash flow and understand the future impact of transactions,

thereby controlling the health and ultimate success of the business.

With Cash Flow statement at work, the owners and managers of the business find it

easier to take decisions on Bank loans, negotiate credit limits, plan for capital

investments and much more. Using Cash Flow statements is one simple method of

ensuring the financial health of the business.

Highlights of the Cash Flow statement include:


• Ageing of payments

• Ageing of receipts

• Cash balance

• Committed payments

• Day-wise cash position

• Exception reports

• Interest calculation on over-dues

Benefits:

• Predicting cash flow

• Financial planning/forecasting

• Financial health of business

• Show cash position to Financial Institutions

• Capital investment requirements/judgement

• Setting credit limits for parties

• Bank loans

• Optimising cost of finance

Multiple Addresses for Company and Ledger Masters For any type of transaction-whether a sale or a purchase – clerks often had

difficulty managing the documentation. If the sale took place from Head Office,

communications were often required to be directed to another office, while

shipping happened from a third location such as a warehouse. Since these steps

called for different addresses to be entered in the Invoice and other documents

EACH TIME, it complicated matters for staff and delayed the process. Further,

Statutory filing purposes often called for a different address.

With the powerful facility in Tally.ERP 9, users can generate as many Labels as

required, and do so as per their business' nomenclature. This facility allows them to

choose Labels like 'Godown' or 'Warehouse' or 'Branch (South)' apart from Head

Office, Corporate Office etc., with corresponding details for each. Then, the user

simply selects the appropriate Label from the list and the full address gets inserted

in the Invoice. Multiple Addresses facility is extremely useful when Companies have

multiple offices.


Benefits of the Multiple Address facility:

• Enhances flexibility

• Reduces errors since selection is made from a list

• Increases comfort and ease of use

• Convenient

Do You Need More Information About Tally.ERP 9?

Contact to our office below:

Tally Software Bangladesh 304 Elephant Road, 4th Floor, Dhaka – 1205

Contact Number: 01711-802330, 01912-189227

Email: [email protected]

Website: www.TallySoftware.Com.BD

Tally.erp 9 brochure english

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