Slide 1

Personal Computer Club Part II Power Point Session February 14, 2013

Click to advance

Program Some Examples

Advancing slides (Transitions) by clicking & automatic

Use of the Symbol option

Add music/sounds to Power Point Show (PPS)

PPS file sizing for e mailing

Music format to send a PPS over the internet

How to extract the music file from a filed PPS

How to send a PPS as an attachment to an e-mail

Examples to raise interest/ hook or not Size Gmail others KISS2Some Examples

Birthday & Anniversary Special Occasion ( Wake, Celebration of Life, Family reunion) Designer Christmas Card ( Using PPS & Print Screen)

( Next slide, can not hyperlink being a .bmt extension from a PrintScreen files)

Best slide of last vacation

Family treeWith a back ground on text box doest not work blank letters3

N.B. The animated PPS version is not included in this e-mailed presentation This still picture is created as PPS and print-screened Text can be addedAdvancing slides by clicking and automaticBy clicking - Like this presentation Select the slide or all the slidesClick Animations on the ribbonCheck On Mouse Click box

Automatic slide transitionStart with the first slideClick Animations on the ribbonCheck Automatically after boxChoose time in seconds can vary from slide to slide

Writing Using the Omega Symbol Function Choose Insert on the ribbon

In the text your are writing, click on symbol where you want to insert your symbol / letter,

Insert, and close window

Choice of 2600 * 175 symbols / letters/ fonts (455,000)Most recent used, are shown at the bottom with a description

Fonts Add music/sound to your Power Point Show (1) Open the Sound symbol

Sound from File.... In your music library The normal choice for a Power Point Show Make sure you are on slide #1 for this one. Sound from clip organizer 102 choices +++++ Play CD audio track - Not the good music format for emailing An Audio Converter and Audio Compressor is neededRecord Sound ( Your voice )

4 Options to choose from:Once you made your choice the will show-up on your slide and a new ribbon will pop-up. ( Also 1980 sounds are available from grsites.com)

Click Insert on the top ribbon

On

OnShow pps the back to this slide7Add music to your Power Point Show (2) 1. Click Animations on the top ribbon 2. Custom animations A new window appears with the title of our music file 3. Click on the Sound Logo on your first slide to highlight it 4. Open the window, choose Effect Options , a new window pops-up 5. Click Effect 6. Start Playing... choose From the beginning 7. Stop Playing, choose after and select more than the number of slides you have to be sure

8. Click OK at the bottom

For music for the whole duration of the PPSIn Play Sound select Play across slidesin the 3 choices drop menu. (+ Click & Auto) 1st Option

2nd Option

(Details on next slide)

12345

PPS file size for sending as an attachment to an e-mail Other than Gmail service 10MB Gmail to other mail service 10MB Gmail to Gmail service 25MB2 . On your first slide, click the to show the very top ribbon click Options .

Adjust the Maxi Sound File Size to the max (default could be much lower)

)1. Consider the mail service limitations

PPS file size for sending as an attachment to an e-mail 3. Compress your pictures

Click a slide with a picture to highlight it, a ribbon will show up with Picture Tools on top

Click Format

Click Compress Pictures....to open next window Click Format

PPS file size for sending as an attachment to an e-mail 13. Then this Window shows up, click Options...

and click..

2 43When this window reappearsClick OKPPS file size for sending as an attachment to an e-mail Example using 10 pictures at 5 Megapixels setting

10 pictures (2592 * 1944) 7.62MB Added a sound file of 2.21MB 10.5MB

With Compress Picture Settings 3.62MB

WarningsThe music set up for the whole PPS will stop if another sound / music is used on another slide.

This window appears if you used certain features

Correct or Ignore Click Continue to end saving

MUSIC FORMAT TO SEND MUSIC/SOUND OVER THE INTERNET

FOR PPS IN E-MAIL ATTACHMENT .WAV File ExtensionCONVERT music files e.g. FileInfo.com (larger file?)HOW ?2. EXTRACT from PPS you received and saved (Best Option) HOW TO EXTRACT A .WAV FILE FROM A PPS

In 20 steps

Microsoft Office PowerPoint 2007Click Start Button

Right Click PPT 2007

Click Open

4 Click Office ...button

5. Click Open to get to all your downloaded pps

7. Choose a downloaded pps 8. Then click open HOW TO EXTRACT A .WAV FILE FROM A PPS (2) On the poping-up Librairies-Documents 6. Click Downloads Now in Office Power Point

9. Click Office Power Point button HOW TO EXTRACT A .WAV FILE FROM A PPS (3)

HOW TO EXTRACT A .WAV FILE FROM A PPS (4) Highlight Save As ( DO NOT CLICK)

11. Click Other Formats

In the downloads window11. Click Downloads 12. Click on the PPS you need to extract the .wav file 13.OpenOr 12A Doubleclick

19

HOW TO EXTRACT A .WAV FILE FROM A PPS (5) This Save As window confirms the PPSfolder with the extension files we need 14. Save 15. Exit Office Power Point

HOW TO EXTRACT A .WAV FILE FROM A PPS (6) 16 Go to Favorites in Window Explorer 17. Click Downloads 18. Double click on the .files extension folder

HOW TO EXTRACT A .WAV FILE FROM A PPS (7)

The Power Point folder is open with all its components including the music .WAV file at the bottom 19.Right click and rename if you wish/know the title ( it will move up on this page) 20. Drag the .WAV file in the Music folder ( Now you can use it in your PPS) 20 How to send as an attachment to an e-mail (The presentation is final- no more changes)

1.Click on the Power Point button

23Last chance to change the file name

4 Must be sent as .pps extension, not .ppt .pptx.pps Now saved in your folder (ready to be attached to email) Notes on the construction of this Power Point ShowOPENING CURTAINS

Insert a Googled curtain image Crop in in half, apply Animations & choose move left Repeat with other half & choose move right Add another picture on top of the curtains, under Format on the top ribbon click Send to Back

USING PRINT SCREEN (key just right of F12)

All the ribbons shown here come from the print screen File saved in Print Screen are in the Document Library in Print Screen Folder Insert to PPS and Crop to size

ANIMATIONS

Google your subject e.g. Animated hand, animated horse etc Save in a picture folder , Insert to your PPS

Alternatives to PPS

Fotor.com Free

PhotoCat.comBordeaux

PicMonkey.com Most content is free

From PicMonkey32

plarsue productions