Personal Computer Club

Part II

Power Point Session

February 14, 2013 Click to advance

Program

Some Examples

Advancing slides (Transitions) by clicking & automatic

Use of the Ω Symbol option

Add music/sounds to Power Point Show (PPS)

PPS file sizing for e mailing

Music format to send a PPS over the internet

How to extract the music file from a filed PPS

How to send a PPS as an attachment to an e-mail

Some Examples

Birthday & Anniversary

Special Occasion ( Wake, Celebration of Life, Family reunion)

Designer Christmas Card ( Using PPS & Print Screen)

( Next slide, can not hyperlink being a .bmt extension from a PrintScreen files)

Best slide of last vacation

Family tree

N.B. The animated PPS version is not included in this e-mailed presentation This still picture is created as PPS and “print-screened” – Text can be added

Advancing slides by clicking and automatic

By clicking - Like this presentation

Select the slide or all the slidesClick Animations on the ribbonCheck On Mouse Click box

Automatic slide transition

Start with the first slideClick Animations on the ribbonCheck Automatically after boxChoose time in seconds – can vary from slide to slide

Writing Using the Omega Ω Symbol Function

Choose Insert on the ribbon

In the text your are writing, click on Ω symbol where you want to insert your symbol / letter,

Insert, and close window

♠ Choice of 2600 * 175 symbols / letters/ fonts (455,000)Most recent used, are shown at the bottom with a description

→→→

Fonts

Add music/sound to your Power Point Show (1)

Open the Sound symbol

Sound from File.... In your music library The normal choice for a Power Point Show Make sure you are on slide #1 for this one.

Sound from clip organizer 102 choices +++++ Play CD audio track - Not the good music format for emailing An Audio Converter and Audio Compressor is needed

Record Sound ( Your voice )

4 Options to choose from:

Once you made your choice the will show-up on your slide and a new ribbon will pop-up.

( Also 1980 sounds are available from grsites.com)

Click Insert on the top ribbon

On

On

Add music to your Power Point Show (2)

1. Click Animations on the top ribbon 2. Custom animations A new window appears with the title of our music file 3. Click on the Sound Logo on your first slide to highlight it 4. Open the window, choose Effect Options , a new window pops-up 5. Click Effect 6. Start Playing... choose From the beginning 7. Stop Playing, choose after and select more than the number of slides you have to be sure

8. Click OK at the bottom

For music for the whole duration of the PPSIn Play Sound select “ Play across slides”in the 3 choices drop menu. (+ Click & Auto)

1st Option

2nd Option

(Details on next slide)

12

3

4

5

PPS file size for sending as an attachment to an e-mail

Other than Gmail service 10MB Gmail to other mail service 10MB Gmail to Gmail service 25MB

2 . On your first slide, click the to show the very top ribbon click “Options” .

Adjust the Maxi Sound File Size to the max (default could be much lower)

)

1. Consider the mail service limitations

PPS file size for sending as an attachment to an e-mail

3. Compress your pictures

Click a slide with a picture to highlight it, a ribbon will show up with “Picture Tools” on top

Click “Format”

Click “Compress Pictures”

....to open next window

Click Format

PPS file size for sending as an attachment to an e-mail

1

3. Then this Window shows up, “click Options...”

and click.. 2

4

3

5 When this window reappears

Click OK

PPS file size for sending as an attachment to an e-mail

Example using 10 pictures at 5 Megapixels setting

10 pictures (2592 * 1944) 7.62MB Added a sound file of 2.21MB 10.5MB

With Compress Picture Settings 3.62MB

Warnings1.The music set up for the whole PPS will stop if another sound / music is used on another slide.

2.This window appears if you used certain features

Correct or Ignore – Click Continue to end saving

MUSIC FORMAT TO SEND MUSIC/SOUND OVER THE INTERNET

FOR PPS IN E-MAIL ATTACHMENT

.WAV File Extension

1. CONVERT music files e.g. FileInfo.com (larger file?)

2. EXTRACT from PPS you received and saved (Best Option)

HOW TO EXTRACT A .WAV FILE FROM A PPS

In 20 steps

Microsoft Office PowerPoint 2007

1. Click “Start Button” →→

2. Right Click “PPT 2007” →→

3. Click ‘Open”

4 Click “Office ...”button

5. Click “Open” to get to all your downloaded pps

7. Choose a downloaded pps →→→→ →→→→

8. Then click open →→→→

HOW TO EXTRACT A .WAV FILE FROM A PPS (2)

On the poping-up Librairies-Documents

6. Click “Downloads →→→

● Now in Office Power Point ●

↙ 9. Click “Office Power Point” button

HOW TO EXTRACT A .WAV FILE FROM A PPS (3)

HOW TO EXTRACT A .WAV FILE FROM A PPS (4)

10.Highlight “Save As” ( DO NOT CLICK)

11. Click “Other Formats” In the “downloads” window

11. Click “ Downloads” →→→→

12. Click on the PPS you need to extract the .wav file →→→→→

13.Open↗

Or 12A Doubleclick

→→→

HOW TO EXTRACT A .WAV FILE FROM A PPS (5)

This “Save As” window confirms the PPSfolder with the extension “files” we need

↑

14. Save →→

15. Exit Office Power Point

HOW TO EXTRACT A .WAV FILE FROM A PPS (6)

16 Go to “ Favorites” in Window Explorer

17. Click “Downloads” →→→

18. Double click on the “.files extension” folder

HOW TO EXTRACT A .WAV FILE FROM A PPS (7)

The Power Point folder is open with all its components including the music .WAV file at the bottom

←← 19.Right click and rename if you wish/know the title ( it will move up on this page)

20. Drag the .WAV file in the “Music” folder ( Now you can use it in your PPS)

20→

How to send as an attachment to an e-mail (The presentation is final- no more changes)

1.Click on the Power Point button

2

3

Last chance to change the file name

4

Must be sent as .pps extension, not .ppt .pptx

.pps

Now saved in your folder (ready to be attached to email)

Notes on the construction of this Power Point Show

OPENING CURTAINS

Insert a Googled curtain image Crop in in half, apply Animations & choose move left Repeat with other half & choose move right Add another picture on top of the curtains, under Format on the top ribbon click “Send to Back”

USING “PRINT SCREEN” (key just right of F12)

All the ribbons shown here come from the print screen File saved in Print Screen are in the “Document Library” in “Print Screen Folder” Insert to PPS and Crop to size

ANIMATIONS

Google your subject e.g. Animated hand, animated horse etc Save in a picture folder , Insert to your PPS

Fotor.com Free

Bordeaux

Most content is free

From PicMonkey

plarsue productions