NC State Conference -...

ΦΒΣ 2017 NORTH CAROLINA STATE CONFERENCE

October 20th & 21st, 2017 Winston-Salem, North Carolina Marriott Hotel

425 North Cherry Street. Winston-Salem, NC 27101

2017 CONFERENCE PACKET AND SCHEDULE

THEME

“I Am My Brother’s Keeper”

Phi Beta Sigma Fraternity, Inc

Corporate Headquarters • William E. Doar, Jr. Building • 145 Kennedy Street, N.W. • Washington, D.C. 20011-5294

Office of Mose Dorsey North Carolina State Director 3412 Secretariat Way Raleigh, North Carolina 27614 Phone: (919) 971-7599

August 6, 2017 Brothers: I would like to welcome you to the 2017 North Carolina State Conference of the Phi Beta Sigma Fraternity, Inc. We have planned a great conference with workshops that you will greatly benefit from. Again, we will also have MIP training provided. Our Sisters, Zeta Phi Beta Sorority, will be with us for this joint conference. There will be joint sessions. Please be aware that there will be no onsite registration this year. All members are strongly encouraged to submit the completed conference packet before October 14, 2017. Please read carefully the registration form in this packet. Please read carefully the hotel information in this packet also. Everyone will not be housed at the Marriott.

Highlights of the conference include:

• Suited For Success Suit Drive • Blue & White Stroll Competition • NC Historic Icons Presentation

Chapter presidents and/or secretaries, please distribute this packet to your chapter members as soon as possible. If you have any questions, please feel free to contact me. Thank you and I look forward to seeing you in October! Fraternally, Mose Dorsey North Carolina State Director

Sigma Beta Club Members and Coordinators:

The North Carolina State Board of Phi Beta Sigma Fraternity, Inc. extends an invitation to you and your guest to attend the North Carolina State

Conference on October 28-29, 2011 in Raleigh, NC. The conference will be held at the Brownstone Inn near NC State’s Campus.

All members are strongly encouraged to submit the completed conference packet by Sept. 30, 2011.

A block of rooms have been reserved in the name of Phi Beta Sigma at a rate of $79 per night - at the Brownstone Inn, which is located at 1707

Hillsborough St., Raleigh, NC 27605. To reserve your room at the special group rate, please call (919) 828-0811 by October 10, 2011.

Highlights of the conference include:

• Blue & White Cookout

• Suited For Success Suit Drive

• Blue & White Step Show

• NC Historic Icons Presentation

Chapter presidents, Sigma Beta Coordinators and/or secretaries, please distribute this packet to your Sigma Betas as soon as possible. Please be

mindful that Sigma Beat attire (navy blue or dark polo shirt and khaki pants) is required for all business session. If you have any questions, please feel

free to contact me. Thank you and I look forward to seeing you in October!

Fraternally,

Brandon A. Miller

North Carolina Sigma Beta Club State Coordinator

ΦΒΣ

2017 NORTH CAROLINA STATE CONFERENCE October 20th & 21st, 2017 - Winston-Salem, North Carolina

Marriott, 425 North Cherry Street., Winston-Salem , NC 27101

2017 STATE CONFERENCE TENTATIVE SCHEDULE OF EVENTS

BROTHERS Friday 3:00 pm – 6:30 pm Registration – at Hotel 3:30 pm – 6:00 pm MIP Training 7:00pm Opening Program 9:00 pm - Queens Showcase/Fashion Show Saturday 8:00 am – Omega Ceremony 8:00 am - 5:00 pm Vendors 9:00 am Opening Session 9:45 am - 9:45 am Plenary Session State Business Session (State of NC Report &

Candidates Forum) 11:45 am - 12:30 pm Voting 12:30 pm - 2:00 pm Luncheon & Awards Ceremony 2:15 pm - 3:00 pm Sessions Ia & Ib 3:00 pm - 4:00 pm Sessions IIa & IIb 4:00 pm - 4:30 pm Conference Closing & Election Results 4:30 pm - 6:00 pm State Board Meeting

SIGMA BETAS Friday 3:00 pm - 6:30 pm Registration 6:30 pm - 8:30 pm Blue & White Cookout 9:00 pm - Queens Showcase/ Fashion Show

Saturday 8:00 am – 12:00 pm Registration 8:00 am - 5:00 pm Vendors 8:00 am - 9:00 am Opening Ceremony 9:00 am - 10:30 am SB Session I 10:30 am - 10:45 am Break 10:45 am - 11:45 am State Business Session (State of NC Report & Candidates Forum) 11:45 am - 12:30 pm Voting 12:30 pm - 2:00 pm Luncheon & Awards Ceremony

2:15 pm - 3:00 pm Sessions Ia & Ib 3:00 pm - 4:00 pm Sessions IIa & IIb 4:00 pm - 4:30 pm Conference Closing & Election Results

SUITED FOR SUCCESS – The Suited for Success program has been a vital part of our previous State and Regional Conferences. This program provides donated suits to our collegiate brothers. Please bring your (clean) gently used suits to the business session on Saturday morning.

ADDITIONAL CONFERENCE EVENTS Blue & White Fellowship – After step-show on Friday - TBA


October 20th & 21st, 2017 - Winston-Salem, North Carolina Marriott Winston-Salem, 425 North Cherry Street, Winston-Salem, NC 27101

2017 North Carolina State Conference Hotel Accommodations Marriott Hotel

425 North Cherry Street. Winston-Salem, NC 27101

Phone: (336) 725-3500 Fax: (336) 728-4025

Winston-Salem, North Carolina’s only full-service Marriott Hotel provides quality service and a quality product that will make you and guests feel extra special during their stay. They provide services such as:

Delivering genuine value to real people, the 100% non-smoking Marriott Hotel Downtown has four-star service including FREE Wi-Fi in guest rooms; club level; concierge lounge; 24-hour key access business and fitness centers and an indoor pool. Part of the Twin City Quarter, the hotel is connected to the Benton Convention Center. This hotel's strategic downtown Winston-Salem, NC location aids guests in minimizing hassle and maximizing comfort. Our downtown neighbors are Reynolds American, Wells Fargo, Inmar, BB&T, Piedmont Triad Research Park, City Hall, Downtown Arts District (DADA) and Fourth Street’s Restaurant Row

As with all Marriott Hotels, enjoy amenity-rich guest rooms with plush bedding packages and 37” flat panel TVs, Graze Restaurant and Lounge: Breakfast, Lunch & Dinner daily, and Room Service. The hotel contains 14,000 sq. ft. of flexible event space of the complex’s total 170,000 sq. ft.

RESERVATION INFORMATION The room rates are $119.00 per night for single or double plus state/local taxes. Reservations may be made by calling the hotel directly at (336) 725-3500 a credit card is required to guarantee a reservation. Guaranteed reservations are held until midnight on the day of arrival. Rooms not cancelled by 6 pm on day of arrival will be charged to the individual’s credit card. OVER FLOW HOTEL The over flow hotel location will be The Hawthorne Inn and Conference Center 420 High Street Winston-Salem, NC 27101. Contemporary charm, modern amenities, gracious service, and truly southern cuisine with a Complimentary Breakfast Buffet available each morning. The room rates are $119.00 per night for single or double plus state/local taxes. Reservations may be made by calling the hotel directly at (336) 777-3000 a credit card is required to guarantee a reservation. RESERVATION CUT-OFF DATE The cut-off date is October 4, 2017 Any rooms NOT reserved will be released for general sale and reservations and the group rate will only be accepted on a space available basis. Please make plans to reserve your room immediately.



2017 NC STATE CONFERENCE REGISTRATION FORM

Name: __________________________________Chapter: __________________ Mailing Address: __________________________________________________ City: __________________________________State: __________Zip:_______________ Telephone: (___) ________________________Email_______________________________

Status (Please check the appropriate box) � Life Member � JTF Hall of Fame Member � Alumni � Collegiate � Sigma Beta � Delegate

Conference Registration Fees received on or before September 30, 2017 � Alumni: $100.00 � Collegiate: $60.00 � Sigma Beta: $35.00 � Additional Tickets: Luncheon $35.00: Total Enclosed ________________ A $10 late fee will be applied to the Registration Fee received after Sept. 30th through Oct. 14th. There will be no onsite registration.

Make checks payable to: Phi Beta Sigma Fraternity, Inc.

MAIL Order Form and Check to: Brother Robert McLean

� National Officer:

� Regional Officer:

2 Carver Rd. Jacksonville, NC 28540 You can also register online @ Sigmasofnc.org



2017 STATE CONFERENCE NC SIGMA ICON RECOGNITION FORM

Icon’s Name: Chapter:

Mailing Address:

City: State: __________Zip:

Telephone: Email

Submitted By: Submitting Bro. Phone #: The NC Sigma Icon recognition is presented to a Brother in Phi Beta Sigma who resides in North Carolina who has significant Sigma history on the local, regional or international level. The brothers recognized as a NC Sigma Icon, will be permanently placed into North Carolina Phi Beta Sigma Fraternity, Inc. history for posterity. To qualify as a North Carolina Sigma Icon, candidates must meet one of the following criteria:

q 50+ years within Phi Beta Sigma Fraternity, Inc. q Member of the Distinguished Service Chapter q 30+ years within PBS and an elected officer on the international level *** Any Extraordinary Contribution to the history of PBS will also be considered***

Provide a brief statement and summary of the Brother being considered for Icon Recognition:

Return by September 30, 2017 to: Brother Brandon Miller 5217 Galway Drive Charlotte, NC 28215 Email: [email protected]



2017 SOUVENIR JOURNAL ADVERTISING CONTRACT

Name: Chapter: Mailing Address: City: State: __________Zip: Telephone: Email Check one: (Black and White ads only) ( ) Full Page- $100.00 ( ) One-quarter Page- $30.00 ( ) One-half Page- $50.00 ( ) Patron- $5.00 per Name ( ) Business Card Size Ad -$20.00 Notes: � Payment MUST accompany contract and ads � Ads MUST be in a WORD (.doc), GIF (.gif), JPEG (.jpeg) format, OR pdf FORMAT � Ads MUST be the same size as the amount of space purchased (1/2 page, full page, etc.) � Money Orders, Chapter, Personal or Certified Checks � Include an additional $10.00 fee for ads which are not in an electronic format. � Make checks payable to Phi Beta Sigma Fraternity, Inc. � September 30, 2017 is the deadline for receipt of advertising contracts.

Amount Enclosed: $__________________________ Return payment, contract and Ad to:

Phi Beta Sigma Fraternity, Inc. Return By: September 30, 2017 to:

Brother Montinique Cager 5507 Pinebrook Lane Winston-Salem, NC 27105 Email:[email protected]



2017 STATE CONFERENCE CANDIDACY/NOMINATION FORM

Candidate Name: Chapter: Mailing Address: City: State: __________Zip: Telephone: Email Office Seeking: Submitted By: The duties and qualifications for State Officers are the same as set forth in the NC State Constitution of Phi Beta Sigma Fraternity, Inc. Please submit this form and a resume postmarked by September 30, 2017, outlining service to Sigma and professional experience. It may be submitted via email or to the address below. Any brother seeking candidacy must be financial nationally, regionally and locally. Brothers nominated from the floor must be prepared to submit this form and requested information to the Nomination/Election Coordinator. Provide a brief statement and summary of experiences that qualify you to seek this position.

Return by September 30, 2017 to: Brother Timothy Morgan 720 Weldon Lane Salisbury, NC 28146 Email: [email protected]



2017 ORATORICAL EDUCATION CONTEST REGISTRATION FORM

Name: Chapter: Mailing Address: City: State: __________Zip: Telephone: Email Each Candidate must be a financial collegiate brother within the state of North Carolina. The winner of the state oratorical education contest will compete at the following regional contest.

Return by September 30, 2017 to: Brother Japheth Youmans 1613 N. McFarland Ave. Gastonia, NC 28052 Email: [email protected]



2017 STATE CONFERENCE STROLL COMPETITION REGISTRATION FORM

Chapter Name: Chapter Contact: Mailing Address: City: State: __________Zip: Telephone: Email The registration form must be returned by September 30, 2017. All team members must be financial Nationally, Regionally, and locally to compete. Also, the chapter must be current on their State chapter assessment to participate.

Return bySeptember 30, 2017 to: Brother Anthony Brown 701 W. Monroe Street Box 122 Salisbury, NC 28144



2017 STATE CONFERENCE SIGMA BETA SCHOLARS APPLICATION

Name: Grade Level:

Chapter Name:

Mailing Address: City: State: __________Zip:

Telephone: Email Middle School Members Only:

q Were you on the A/B Honor Roll Last School Year? � YES � NO q Were you on the A Honor Roll Last School Year? � YES � NO

High School Members Only: What is your cumulative GPA? The Sigma Scholar Award is designed to recognize those Sigma Beta Club members who exhibit the best in academic achievement. The recognition of this award is based on the following criteria:

Middle School Members: q A/B Honor Roll or A Honor Roll

High School Members: q 3.0-3.9 GPA (weighted) or 4.0 + GPA (weighted)

There will also be an award for the Sigma Beta Club member with the highest GPA.

Middle school applicants must submit a copy of their last report card. High school applicants must submit an official transcript.




2017 STATE CONFERENCE SIGMA BETA OF THE YEAR APPLICATION

Name: Classification: GPA:

Sponsoring Alumni Chapter:

Chapter Contact:

Chapter Mailing Address:

City: State: __________Zip:

Telephone: Email

Please list any positions held in the club, extracurricular activities, awards and honors. Also include any plans for after high school: (attach additional sheet if needed)

Along with the application a portfolio must be completed. Your portfolio must include the following:

§ Picture of the applicant § Pictures of applicant in everyday life accompanied with descriptions. (family, friends, recreation, school) § Pictures of various activities that the applicant takes part in with the Sigma Beta Club accompanied by descriptions. § Pictures of various activities that the applicant takes part in other than the Sigma Beta Club accompanied by descriptions. § 500 word essay explaining why you would be the best recipient of this award.

Note: Your portfolio will be judged on neatness and creativity of the presentation. Return by September 30, 2017 to: Brother Brandon Miller 5217 Galway Drive Charlotte, NC 28215 Email: [email protected]



2017 STATE CONFERENCE SIGMA SCHOLARS APPLICATION

Name: GPA: Chapter Name: Mailing Address: City: State: __________Zip: Telephone: Email The Sigma Scholar Award is designed to recognize those collegiates who exhibit the ideals of Phi Beta Sigma Fraternity, Inc. through academic achievement. The recognition of this award is based on cumulative GPA.




2017 STATE CONFERENCE ALUMNI BROTHER OF THE YEAR APPLICATION

Name: Chapter Name: Mailing Address: City: State: __________Zip: Telephone: Email Submitted By: ***The brother must be financial to participate.*** Please give a brief explanation for the recommendation of Alumni Brother of the Year. This explanation should include the brother’s contribution to Sigma within the past year: (attach additional sheet if needed)

Return by September 30, 2017 to: Brother Straussi L. Mumford 507 Raintree Road Jacksonville, NC 28540 Email: [email protected]



2017 STATE CONFERENCE COLLEGIATE BROTHER OF THE YEAR

APPLICATION

Name: Chapter Name: Mailing Address: City: State: __________Zip: Telephone: Email Submitted By: ***The brother must be financial to participate.*** Please give a brief explanation for the recommendation of Collegiate Brother of the Year. This explanation should include the brother’s contribution to Sigma within the past year: (attach additional sheet if needed)




2017 STATE CONFERENCE ALUMNI CHAPTER OF THE YEAR APPLICATION

Name: Chapter Name: Mailing Address: City: State: __________Zip: Telephone: Email Submitted By: ***The chapter must be current on their State chapter assessment to participate.*** Please give a brief explanation for the recommendation of Alumni Chapter of the Year. This explanation should include the chapter’s contribution to Sigma within the past year: (attach additional sheet if needed)




2017 STATE CONFERENCE COLLEGIATE CHAPTER OF THE YEAR

APPLICATION

Name: Chapter Name: Mailing Address: City: State: __________Zip: Telephone: Email Submitted By: ***The chapter must be current on their State chapter assessment to participate.*** Please give a brief explanation for the recommendation of Alumni Chapter of the Year. This explanation should include the chapter’s contribution to Sigma within the past year:

(attach additional sheet if needed)




2017 STATE CONFERENCE CONSTITUTION/BY-LAWS CHANGES FORM

Name: Chapter Name: Mailing Address: City: State: __________Zip: Telephone: Email Submitted By: If this is an amendment change, please list the amendment and article. If this is a new amendment please stipulate the rationale for the recommendation. Only one addition/change per form. (attach additional sheet if needed)

Return by September 30, 2017 to: Brother Wilbert Morris, Coordinator 4712 Hiddenbrook Dr. Raleigh, NC 27609 Email: [email protected]

NC State Conference -...

Documents

Transcript of NC State Conference -...