01 Overall Configuration Doc

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QatarHCMLocalization

Version: 1.0

Date: Sep. 11st. 2012

SAP Standard Development

State of Qatar

HCM Private Sector Solution

Configuration Guide

Version Status Date

1.0 Complete 11th. Sep. 2012




Version: 1.0


Contents

1. Organization ......................... ........................... ............................ ........................... ......................... 4

1.1 Document Administration ........................ ........................... ............................ ......................... 4

1.1.1 Authors ......................... ............................ ........................... ........................... ................. 4

1.1.2 History.................................... ............................ ........................... ............................ ....... 4

1.2 Intended Group of Readers .......................... ........................... ............................ ..................... 4

1.3 Glossary ........................ ........................... ........................... ............................ ......................... 4

2. Getting Started .......................... ........................... ............................ ........................... .................... 5

2.1 Related Information ......................... ............................ ........................... ........................... ............ 5

2.2 Important Notes .................................... ............................ ........................... ............................ ..... 5

3. Solution Overview ....................... ........................... .......................... ........................... .................... 6

3.1 System Landscape ........................ ............................ ........................... ............................ ............... 6

3.4 EHP6 Customer ........................ ........................... ........................... ............................ .................... 6

4. Business Scenarios ........................ ............................ ........................... ............................ ................ 8

4.1 Basic Setting ........................... ............................ ........................... ........................... ................ 8

4.1.1 IMG ........................... ........................... ............................ ........................... ..................... 8

4.1.2 Public Calendar................................................................................................................. 8

4.2 Personnel Administration ........................ .......................... ........................... .......................... .. 9

4.2.1 Bank and Payment Method in Bank(IT0009) ......................... ........................... ................. 9

4.2.2 PA Name Format ......................... ........................... ............................ ........................... . 12

4.2.3 Other PA model setting ........................ ........................... ............................ ................... 12

4.3 Payroll.................................................................................................................................... 12

4.3.1 Social Insurance ........................... ............................ ........................... ............................ 12

4.3.2 Common Eligibility.......................................................................................................... 12

4.3.3 Eligibility Configuration................................................................................................... 12

4.3.4 Occupational Hazard ........................ ........................... ........................... ........................ 12

4.3.5 Health Insurance ......................... ........................... ............................ ........................... . 13

4.3.6 Leave Advance Payment ........................ ........................... ............................ .................. 13

4.3.7 Absence Leave ......................... ........................... ............................ ........................... ..... 14

4.3.8 Leave Passage ......................... ........................... ........................... ............................ ..... 15

4.3.9 Over Time Configuration .......................... ............................ ........................... ............... 15




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4.3.10 Gratuity .......................... ........................... ............................ ........................... .............. 15

4.3.11 Provision ............................ ........................... ............................ ........................... .......... 16

4.3.12 Petty Cash .......................... ............................ ........................... ........................... .......... 16

4.3.13 Sanction ........................ ............................ ........................... ........................... ............... 17

4.3.14 Furniture Return ......................... ............................ ........................... ............................ . 17

4.4 ESS ........................... ........................... ............................ ........................... ............................ 17

4.4.1 ESS for Qatar Localization Solution ......................... ........................... ............................ . 17

4.4.2 ESS standard solution ........................... ............................ ........................... ................... 17

4.4.3 UI ......................... ............................ ........................... ............................ ....................... 19

4.5 Process and Flow........................................ ............................ ........................... ..................... 19

4.5.1 Car Loan Request Process .......................... ............................ ........................... .............. 19

4.6 Reporting .......................... ............................ ........................... ............................ .................. 21

4.6.1 Name Format ......................... ........................... ............................ ........................... ...... 21

4.6.2 DME .......................... ........................... ........................... ............................ ................... 21

5. Appendix ......................... ............................ ........................... ........................... ............................ 21




Version: 1.0


1. Organization

1.1 Document Administration

1.1.1 Authors

1.1.2 History

Date Version Chapter Name Change/Enhancement Agree with

1.2 IntendedGroupof Readers Consultants

1.3 GlossaryTerm Definition




Version: 1.0


2. GettingStartedThis section contains information about the scope of this document and about each section in the

document.

The content of the document is subjected to be changed depends on needs.

This SAP Standard Solution Configuration Documentation provides a central starting point for thetechnical implementation and configuration of the SAP Standard Solution.

It contains all activities for configuration of the SAP Standard Solution.

The SAP Standard Solution consists of the following business scenarios:

Legal requirements and common business practices

Legal HR reporting as required by law

To facilitate the implementation process, all information within this document is ordered by scenario.

You can choose from several generic business scenarios and find all information that is relevant for the

technical implementation and configuration of a specific business scenario.

This Configuration Documentation provides information about the components and guides that are

required during the implementation process.

2.1RelatedInformation

Path in R/3 library

Reference to SAP help portal

Links to SAP Service Marketplace

2.2Important NotesYou must ensure that the required software is installed before you start the implementation. You can

find the information about installation in the SAP notes listed in the table below. The SAP notes containthe most recent information about the installation and the corrections to the installation documentation.

You must therefore ensure that you have the up-to-date version of each SAP Note.

We recommend that you read the SAP Installation Notes before proceeding with installation and

implementation of the solution.

List of Related SAP Notes

SAP Note Number Title Description

1691232 Installing SAP HR renewal 1.0 on ERP 6.0 EHP6

1701634 HR renewal 1.0: Release Information Note

1745842 Announcement: Localization of HCM for Qatar

Private

1699757 Qatar HCM Private Sector

1426524 Calendar entries Only right after new

installation

implementation

501670 Public Holiday Calendar Creation/Change




Version: 1.0


783499 Incorrect framework synchronization

3. SolutionOverview

This solution provides HCM localization for the countries state of Qatar private sector.

This includes necessary master data, payroll configuration and reporting.

3.1SystemLandscape

The initial shipment happens based on SAP enhancement package 7 for SAP ERP 6.0 and the following

HRSP levels:

SAP_HR 604 HRSP 54

EA-HR 607 HRSP 5

3.2Software

Component

Matrix

Scenario / Business Processes Software Component Implementation and Configuration Process

Personnel Administration

Payroll

Reporting

SAP_HRCQA

ESS

Process Flow

EA_HRCQA

3.3

Implementation

and

Configuration

Basic

Setting

The Configuration Guide is a tool for configuring the SAP System to meet customer requirements.

The Implementation Guide (IMG) explains all steps in the implementation process, tells you the SAP

standard (factory) Customizing settings and describes the system configuration activities. The

hierarchical structure of the IMG is based on the application component hierarchy and lists all

documentation that is relevant to implementing the SAP System. The main section is IMG Customizing

activities, where the relevant system settings are made.

You can also document projects in the IMG such as:

The SAP Reference IMG

o Payroll -> Qatar

3.4EHP6Customer

EHP6 customer need to apply in-advance shipment EA-HR 607 via IAS(In-advance Shipment) to get Qatar

solution rather than upgrading to EHP7. This IAS support will be based on monthly SPs

Path of IAS:

https://websmp105.sap-ag.de/support

Software downloads






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4. BusinessScenarios

4.1 BasicSetting

4.1.1 IMG

This is complete new country version solution. Therefore the whole IMG as listed need to be processed.

4.1.2 PublicCalendarThere is no public holiday class definition in the payroll solution for Qatar. You need to manually import

the initial calendar entries in SAP note.1426524 and then make adjustments based on your actual needs.

Caution:

Please be aware that all your customized calendar entries will be overwritten by transporting the

calendar in SAP Note 1426524. Therefore, you should import the calendar right after the installation of

the solution.

You could refer SAP note. 501670 for the public holiday calendar creating or change

The place you define or adjust the QA holiday class:




Version: 1.0


The standard solution you need to change to cater for the QA public holiday class:

View: V_001P_ALL

4.2 Personnel Administration

4.2.1 Bank andPayment MethodinBank(IT0009)

4.2.1.1 Payment Method Standard solution doesn't provide payment method setting in IT0009 due to it’s based on individual

company needs.

If customer wants to append payment method, please use following ways to open the maintenance

view:

Transaction code SM34 to open VC_T042ZL

Transaction code SM30 to open V_T042ZL




Version: 1.0


Maintenance view looks as follows:

4.2.1.2 Payment Method Default Setting Please use following way to maintain payment method default setting:

Transaction code PE03 to open feature ZLSCH

4.2.1.3 Bank Definition Please use following way to maintain bank detail information:

Transaction code FI01




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4.2.1.4 Bank Account Validation Rule Please use following way to maintain the bank account validation rule:

Transaction code SM30 to open maintenance view V_005_B




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4.2.2 PANameFormat Customer could refer file 07_Name_Format for detail information about infortype name format setting.

4.2.3 OtherPAmodelsetting

Customer could refer file 02_Personnal_Administration for detail information if they want to copy SAP

stand setting to adapt for their own needs.

4.3 Payroll4.3.1 SocialInsurance

This function covers the social insurance configuration.

SAP has delivered standard setting for the SI setting. It's no need special setting from customer side.

Customer could check attached document 03_Social Insurance for reference.

4.3.2 CommonEligibility

This function is basis for the loan process and eligibility for allowance process.

Many common eligibility configuration is done within this topic like job grade, nationality, gender and so

on.

If customer want to make some changes to cater for own requirement, document

11_Common_Eligibility_Check_for_Benefits_and_Loans could be used as reference.

4.3.3 EligibilityConfiguration

This function covers the management entitlement for employee allowance.

SAP has delivered model setting for the eligibility setting.

If customer want to make some changes to cater for own requirement, document 04_Eligibility

Ent it lement Allowance could be used as reference.

4.3.4 OccupationalHazard

This function covers the Occupational Hazard information maintenance and compensation.

Following IMG nodes are provided for the OH related configuration. Customer could refer IMG

document to get detail information.

IMG(SPRO)

->Payroll ->Payroll Qatar (PY-QA)->Occupational Hazard




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4.3.7 AbsenceLeave

This topic covers absence leave function.

Following absence types are standard delivered in Qatar solution:

Annual Leave

Sick Leave

Maternity Leave

Hajj Leave

Unpaid Leave

Work Injury Leave

Serious Incident Leave

Occupational Disease Leave

Above three absence leaving types (Work Injury, Serious Incident and Occupational Disease) are used for

Occupational Hazard function.

Sick Leave:

Following scenarios are supported with standard delivery setting:

If sick leave duration is less than 2 weeks, employee will receive 100% of his salary

If sick leave duration is greater than 2 weeks and less than 6 weeks, employee will receive 50%

of his salary

If sick leave duration is greater than 6 weeks, all those sick leaves will be unpaid until another

calculation cycle begin.

Model setting has already been delivered via following IMG node.

IMG(SPRO)

->Payroll ->Payroll Qatar (PY-QA)->Absences-> Valuation of Absences -> Refinement of Absences

You will find model setting in following IMG node:

IMG(SPRO)->Payroll ->Payroll Qatar (PY-QA)->Absences-> Valuation of Absences -> Refinement of Absences

-> Define Absence Distribution




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4.3.8 LeavePassage

This topic covers the requirement of Leave Passage function which contains following requirements:

A benefit that entitles expatriate employees in Qatar and their dependents to a paid flight to

their home countries.

This benefit could be remuneration to employee through encashment compensation or fly

tickets The calculation of this benefit should be distinguished employee from their dependents and

provisioning rate is different for those dependents based on their age: Adult, Child and Infant.

Native employee cannot apply this benefit for themselves or their any dependents regardless

their nationality.

SAP has delivered standard setting to cover above requirements.

Document 13_Leave Passage could be used as reference. Customer could change the configuration to

meet their own requirements.

4.3.9 OverTimeConfiguration

This sector gives customer some model setting for the overtime configuration cater for the work

schedule.

Document 10_Over Time Configurat ion could be used as reference.

Customer could change the configuration to meet their own requirements.

4.3.10 Gratuity

This sector describes the solution of end of service calculation.




Version: 1.0


Following requirements are covered:

The last basic wage shall be the base for the gratuity calculation.

Employee is entitled for three weeks’ salary for every service duration year.

EOS Constant setting:

You could access the EOS related constants via transaction code: SM30 to open V_T511K

EOS Wage Type PCL setting:

4.3.11 Provision

This sector describes the solution of provision.

Following provision types are supported in the standard solution:

Vacation Payment Provision (explain in more detail in follow up slide) Renewal Government Documents Provision (explain in more detail in follow up slide)

Schooling Allowance Provision (explain in more detail in follow up slide)

Health Insurance Provision (explain in more detail in follow up slide)

EOS Provision

Leave Passage Provision

Provision Reporting

Document 08_Provision could be used as reference.

4.3.12 PettyCash

This section contains information about petty cash.Petty cash is a small amount of cash on hand that is used for paying small amounts owed, rather than

writing a check. The person responsible for the petty cash is known as the petty cash custodian.

This function is covered by petty cash infotype only without any configuration needed.




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4.3.13 Sanction

This section contains information about handling company sanctions against employee discipline

violation cases.

SAP has delivered standard setting for the Sanction topic.

Customer could refer attached document 06_Sanction to change the configuration to meet their own

requirements.

4.3.14 FurnitureReturn

This section contains following scenarios:

Company gives some amount to employee for furniture purchasing purpose.

However once the employee decide to leave company, he must return back some amount based on the

depreciation.

Example:

Employee X got QR 40,000 as an allowance / benefit for new furniture purchase every 4 years

However, the value depreciation will be as follows:

1st year = 40% * 40,000 = QR 16,000 and from 2nd up to 4th year = 20% * 40,000 = QR 8,000.Leaving:

If he resigned at 2nd year then he has to pay back the value of 3rd and 4th years (2 * 8,000 = 16,000).

SAP has delivered standard setting for the Furniture Return topic.

Customer could refer attached document 14_Furni ture Return to change the configuration for other

similar requirements.

4.4 ESS

4.4.1 ESSfor

Qatar

Localization

Solution

Following infotypes are standard delivered for Qatar Localization ESS requirements, no need special

configuration.

Personnel Data(IT0002)

Address(IT0006)

Bank(IT0009)

Family Member / Dependents(IT0021)

Personnel IDs(IT0185)

4.4.2 ESSstandardsolution

Following solutions are standard delivered no special enhancement for Qatar solution: Payslip




Version: 1.0


Leave Management

Business Trip and Expense reimbursement




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4.4.3 UI

Based on UI guideline, it’s impossible to adjust ESS layout to cater for following requirements:

Table Layout

Adjust column or fields length in the ESS form

4.5 ProcessandFlow

4.5.1 CarLoanRequest Process

In this sector SAP has delivery one model workflow (Car loan request) from ESS to demonstrate how

employee request one car and after several manager process workflow, the loan is finally approved or

rejected.

This loan process is integrated with eligibility function which is described in other sector could be

decided by employee job grade, nationality and other factors.

SAP use process and flow technology to implement the function.

ESS portal:

Employee fill the request information:




Version: 1.0


Manager approval or reject the request:

(Once the request is approved, the amount is automatically filled back to IT0045(Loan) infortype)

Customer could refer attached document 12_ESS_Car_Loan_Application to change the configuration to





Version: 1.0


4.6 Reporting

4.6.1 NameFormat

In this sector customer will find detail information about name format which is widely used in statutory

reporting output and infotype.

Customer could refer attached document 07_Name_Format to change the configuration to meet their

own requirements.

4.6.2 DME

This section contains information about data medium exchange related configuration information for

Qatar solution. You could use this format to define the data medium exchange format with bank.

SAP has defined three model configurations for Qatar Nat ional Bank , Doha Bank and Ahli Bank of

Qatar .

Customer could refer attached document 15_Data Medium Exchange to change the configuration to


5. Appendix

None.

01 Overall Configuration Doc

Documents

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