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Implementation of CERIF-based infrastructure for enabling CRIS adoption in the Greek academia

Vasilis Bonis

Nikos Pougounias, Dimitris Karaiskos

National Documentation Centre / National Hellenic Research

Foundation, Greece

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Outline• Current Research Infrastructure System in Greece• Native CERIF and CERIF related systems• CERIF Tools implemented by EKT• Lessons learned• Future Steps

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Greece - Research Community Demographics• 22 Universities, 14 Technological Educational Institutes, 13 Research

Centres in total

• 52.358 researchers, 29.054 Full-Time Equivalents (2013)

• Source: «Research and Development Expenditure and Personnel in Greece in 2013 - Main indicators, National Documentation Centre, 2015» (http://metrics.ekt.gr/sites/metrics/files/RDstatistics_2013final_Greece_en.pdf)

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Greek CRIS infrastructure• Each organisation operates its own institutional CRIS system

o Policies, procedures and workflows at the institutional level

• All institutional CRIS systems are based on the same CRIS software platform

• CRIS software developed by EKT (Native CERIF database)• A central aggregator will provide a unified point of access to the entire

information• CERIF XML/REST is used for interoperability

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Support to institutions• CRIS software – including documentation for installation, configuration,

usage• Online helpdesk for support

o http://helpdesk.cris.ekt.gr

• Software distribution systemo Including certification procedure, notifications for new releases, versioning

• Semantics – vocabularies• Tools for data import to the CERIF database

o CERIF XMLo Excel / CSV and Dublin Core through an open source library (Biblio-transformation-

engine, BTE)

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The CRIS software platform – overview (1)• Native CERIF database - support all CERIF entities• Java, Spring, JPA, Elastic Search, Javascript/jQuery• Based on the open source CERIF-JPA library – used for the CERIF

reference implementation (http://github.com/EKT/CERIF-Tools)

• Search, faceted browsing• User interface (web forms) for editing all entities and semantic layer• Advanced support for data management / approval workflows

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The CRIS software platform – overview (2)• Sophisticated user roles / authorization

o Role-based access control (RBAC) in CERIF tableso Roles aligned with institutions’ main needs

• Users stored in DB or logging in through LDAP. Single Sign-On

• Reporting• Review institution’s hierarchical structure• Highly configurable (e.g. fields order, facets,

permissions, etc.)

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ResearcherResearcher

Project ManagerProject Manager

IndexerIndexer

Content ManagerContent Manager

Research Support StaffResearch Support Staff

Research Administration Staff

Research Administration Staff

Authorized SystemAuthorized System

AdministratorAdministrator

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Aggregator - Architecture

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AggregatorAggregator

HarvesterHarvester

OAI ServerOAI Server

CRIS RESTCRIS REST

CRIS DB

•Augmented CRIS•CERIF DB + aggregation related tables

•Generic functionality•Relays messages•System agnostic•Accepts OAI-PMH data

•CERIF XML payload•Per entity retrieval

•/{entity}?identifiersOnly=false&limit=X&pageSize=Y

• Direct access

Institution

EKT

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Aggregator/Harvester

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Roadmap• 1st Phase – Early Adoption

o Currently running until end of 2015o To participate, 12 Universities, 3 TEIs and 1 Research Centreo Installations in 7 Universities, 1 TEIs and 1 Research Centreo Aggregator deployment and operationo CRIS current version 0.8.2 – next version to be released at the end of May 2015

• 2nd Phase – Complete Adoptiono All institutions will install and operate CRISo Aggregator fully operational (aggregation and reporting)

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EKT’s Native CERIF Systems (1)• R&D Projects Registry (in progress)

o Catalogs R&D related national and European projects and their associated organisations

o Sources of data: E-Corda (FP7 and Horizon2020) Greek Monitoring Information System for National Strategic Reference Framework

(NSRF 2007-2013) RDI national organisations registry (supported by EKT) Eurostat/UNESCO

o More than 30.000 organisationso More than 10.000 NSRF projects and 20.000 FP7 projects

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EKT’s Native CERIF Systems (2)• R&D Data Management System (DMS)

o Stores, interconnects and manages Greek R&D Expenditure and Personnel data as collected via online data collection system

(Eurostat - Commission Regulation 995/2012) Organisations’ profiles stored in the RDI national registry Indicators as produced from primitive data External R&D data sources as managed by EKT (e.g. FP7 projects etc.)

o Goals Single management point Preservation and archiving (time series) Data validation & estimation workflow Benchmarking using external sources Real time automated generation of indicators Data exports (SDMX, CSV, Excel, JSON, CERIF-XML) Reporting

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EKT’s CERIF related systems (1)• Greek Researcher Directory – researchers.gr

o Database of Greek Researchers - Researchers in Greek organisationso Access only to researchers – registration only by invitationo Pre-loaded information for permanent personnel of Greek public research

performing organisationso Automatic loading of information from sources:

CrossRef, PubMed, Microsoft Academic Search, DBLP, Greek Books in Print, RepEc (economics), arXiv (Cornel University Library), Google Scholar (bibTex, ris, refman)

Link publications to researchers – automatic mechanismso Automatic recognition of references from researcher CVs – Text analysiso Export profile in CERIF XML

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EKT’s CERIF related systems (2)• Greek Researcher Directory – researchers.gr

o Researcher Profile (exported in CERIF XML) Affiliations Education Research expertise – disciplines (Frascati) and keywords Identifiers (ORCID, MAS ID, Scopus Author ID, ResearcherID, …) Awards / Distinctions (Best paper awards, Journal Editorships, Scientific

Society Fellowships, …) Publications Journals, Conference Proceedings including impact figures, Books and

Monographs Projects (in development)

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The CRIS ecosystem

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CERIF Tools Implemented (1)• CERIF Model

o All CERIF entities as POJOso 100% compliant to the latest CERIF version

• CERIF Serviceso JPA data repositories for all entitieso Common persistence and selection services

• CERIF XMLo Full support of CERIF 1.6 XML Schema

• CERIF APIo RESTful services based on current EuroCRIS draft recommendationo OAI-PMH – per entity retrieval

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CERIF Tools Implemented (2)

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• Open sourceo http://github.com/EKT/CERIF-Tools

• Matureo 4 years of continuous developmento Deployed on a plethora of production

systems

• Ongoing Maintenanceo Tools aligned to CERIF versionso New features and bug fixing

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Production Systems Using EKT’s CERIF Libraries• DMS Metrics - Native CERIF DB + Custom tables• EuroRIs-Net+ Observatory - Native CERIF DB, CERIF XML• R&D Business Registry - Native CERIF DB, CERIF XML• Scopus DB - Native CERIF DB• PAERIP Inventory of Research Infrastructures - Native CERIF DB (older

version)• CRIS - Native CERIF DB, CERIF XML, CERIF API• RICH - Native CERIF DB, CERIF XML• OpenAire - CERIF XML, CERIF API (Custom OAI-PMH implementation)• Greek Researcher Directory - CERIF XML

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Data Migration Tool• Biblio-Transformation-Engine

o Provided as Open Source https://github.com/EKT/Biblio-Transformation-Engine o Included in the core distribution of DSpaceo JAVA

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Using BTE for Data Migration1. Identify CRIS related data2. Identify per migration datasets3. Map data to CERIF

1. Identify CERIF entities2. Identify persistent identifiers3. Identify relations4. Identify semantics – Custom semantics may be necessary

4. Process, Clean, Merge source data5. Implement migration (commonly OutputGenerator classes)6. Run7. Test

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Lessons Learned• Central vs. decentralized CRIS – Keep data fresh• Minimizing the need for data migration and manual data entry – Tackle

cold start problem• Horizontal need for persistent identifiers• CERIF semantic entities:

o Difficulties in understanding and usingo Need for Greek translations

• User management – Integration of already existing user directories• Security issues – Data filtering • Policies and workflows• Communicate the value of CRIS

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Future Steps (2015 - 2016)• CRIS Installations in more institutions• Collect more data in Aggregator and produce statistics/metrics• Implement visualizations for Aggregator statistics/metrics• Ongoing Maintenance of CRIS software and all CERIF tools

o Fully aligned to CERIF versionso New features and bug fixing

• Organize workshops and tutorials for institutions’ personnel• Completion of CERIF XML export for Terms Thesaurus• Completion of Projects Registry

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Thank you for your attentionQ&A

• More info:

o bonisv AT ekt.gro http://metrics.ekt.gr/cris o http://helpdesk.cris.ekt.gr o http://github.com/EKT/CERIF-Tools o http://github.com/EKT/Biblio-Transformation-Engine